Required documents and access:
Frequency and timing:
Steps:
- AP Manager:
- Accountants void the original check from the Positive Pay file at the bank. This effectively stops the check from being cashed at the bank. Additional steps may be taken to issue a stop payment request with the bank for a fee.
- oVoid and reissue the check in the accounting system. This will open the invoice again to be picked up in the next check/ACH run.
- FAACHKS
- Check Number: as indicated for void
- Bank: 56-Accounts Payable
- NEXT BLOCK – verify the information for the check to be voided
- NEXT BLOCK
- Check the box to reestablish the invoice for payment
- Complete
- oVoid the check in Evisions Intellicheck.
- Choose Void Check option
- Enter check number (excluding leading zeros)
- NEXT
- ■ Highlight the check number and click VOID
- ■ FINISH
- oProvides report of check voids to accountant to void in the bank.
- Select void check register summary
- Enter date of voided check NEXT
- Forward report to accountants
Cancelling Invoices
If it is determined that the university does not owe money for an invoice that has been processed in the accounting system and the check has not been issued or has been issued but not yet cashed by the vendor, the check and invoice may be voided.
Responsible position(s):
- Accounts Payable Manager
- Accountant
Required documents and access: