Kentucky State University Business Policies and Procedures Manual
Run process to create cash disbursement direct deposits.
Print checks and ACH advices in Evisions Intellicheck.
Attach any documents to be sent with checks.
Fold and seal checks and ACH advices for mailing.
Provide summary check/ACH register to accountant for bank reconciliations.
Number:
Save
Related > Review Output > select file name
Tools > Show Document (Save and Print File)
FARINVS – same as for checks
FAABATC – same as for checks
FABCHKS – same as for checks
FABCHKR – same as for checks
FAPDIRD Direct Deposit File Creation
Printer: database
■ Options, review output, show document, save as .txt file in direct deposit file
FAPTREG Direct Deposit Trans Register
Printer: database
■ Direct Deposit Date: today
Bank Code: 56 – Accounts Payable
FARDIRD Direct Deposit Advice Print sends direct deposit advices to Intellicheck.
FABCHKR – same as for checks
FABCHKA – same as for checks.
Printing Student Refund Checks and Sending Refund Wires
Student refunds are generally processed the third-party servicer Higher One. For those students who do not opt into receiving their refunds via direct deposit from Higher One, check refunds are processed through accounts payable.
Student refund checks are delivered to the Cashiers for students to pick up with appropriate identification. Any student refund checks that have not been picked up within 7 days will be mailed to the students' address of record. Student refund checks should be run in a separate process than vendor checks.
Responsible position(s):
Accounts Payable Manager
Accountant
Cashier
Required documents and access:
Banner
Bank wire transfer access