• Enter Direct Pay Request for invoices with no PO. These items have not been pre-approved. Completing the Direct Pay Request invoice will route the document for approval like purchase requisitions and general travel encumbrances.
• Submit to the AP Manager for review.
• Sequence Number: generally, 1 verify against invoice address
• ■ Discount Code: defaults from vendor record
• Check Vendor: DO NOT ENTER
• Payment Due: today
• Bank: 56 – Accounts payable
• Vendor Invoice:
• NEXT BLOCK
• oIndex scanned travel voucher, receipts, and travel authorization into BDM, same as for PO invoices.
• oFAAINVE Invoice/Credit Memo
• Document: NEXT
• ■ Invoice Type: Direct Pay
• Vendor: search and select > GO
• ■ Invoice Date: as shown on vendor invoice
• ■ Transaction Date: today or prior month end for appropriate cutoff
• Address Code: generally BU Business or BI Billing
• ■ Sequence Number: generally, 1 verify against invoice address
• ■ Discount Code: defaults from vendor record
• Payment Due: enter term date
• Bank: 56-Accounts payable
• Vendor Invoice: enter the number exactly as it appears on the vendor invoice to avoid duplicate invoice payments
• NEXT BLOCK
• Enter a commodity description. NEXT BLOCK
• ■ Invoice Accounting Distribution: enter FOAP and amount
• Chart of accounts: default to 1
• Year: default to current FY based on transaction date
• Bank: defaults from document
• Amount: approved Accounting
• Write the system assigned invoice number on document that will be routed for approvals.
• oIndex scanned invoice into BDM, same as for PO invoices.

Vendor Invoice Review

The approval queue for invoice documents consists only of the AP Manager. This is the final review of invoices before they are paid.