| Responsibility |
| Activity | Finance and Administration | President | Finance Committee | Board of Regents |
|---|
| General ledger and chart of accounts | Controller recommends and maintains,
CFO approves | Delegates to CFO | - | Delegates to President per Gold Book Article II, Sec. 2 (p) |
|---|
| Annual budget, including capital budget | Budget Director develops,
CFO recommends | Recommends | Recommends | Approves per Gold Book Article II, Sec. 2 (h) |
|---|
| Bank and investment accounts | CFO/Controller opens accounts,
CFO holds signature, authority,
Controller assigns access | Delegates to CFO/Controller, holds signature authority | - | Delegates to President per Gold Book Article II, Sec. 2 (p) |
|---|
| Capital asset acquisition and disposal | Purchasing sources and disposes,
Facilities manages construction,
Accounting capitalizes, tags, inventories,
disposes, reconciles | Approves under discretionary authority | - | Delegates discretionary authority to President as part of approved capital budget |
|---|
| Sign contracts, grants, leases | Purchasing,
Accounting, Grant Accounting,
Compliance Officers monitor compliance | General counsel reviews,
President approves | - | Delegates to President per Gold Book Article II, Sec. 2 (p) |
|---|
| Invoice for grants and contracts | Grant Accounting | - | - | - |
|---|
| Cash receipts | Bursar processes,
Accounting reconciles | Delegates to CFO | - | Delegates to President per Gold Book Article II, Sec. 2 (p) |
|---|
| Purchasing | Purchasing,
Accounting, Grant Accounting or Compliance Officers approve | Delegates to CFO | - | Approve over >$100K per Gold Book Article II, Sec. 2 (q) |
|---|
| Cash disbursements | Accounts Payable processes | President and CFO sign checks | - | Delegates to President per Gold Book Article II, Sec. 2 (p) |
|---|