SECTION 10 – PURPOSE, OVERVIEW & SCHEDULE
10.1 Purpose
Kentucky State University is soliciting proposals from qualified firms to provide online bookstore services with merchandise support for the campus bookstore.
10.2 Access to Solicitation, RFP and Addenda
The University invites each prospective Vendor to have full and complete information on which to base a proposal response. Only information presented or referred to in this RFP and any additional written information that is supplied by Kentucky State University Buyer shall be used by Vendors in preparing the response. The solicitation, addenda, and attachments shall be posted to the Kentucky State University Web site at: https://www.kysu.edu/finance-and-administration/purchasing/bid-opportunities.php
10.3 RFP Terminology
For the purpose of this RFP, the following terms may be used interchangeably:
Proposer, Offeror, Contractor, Provider, or Vendor;
Buyer, Purchaser, or Contract Officer;
RFP, Solicitation, or Procurement;
Bid, Proposal, or Offer;
Kentucky State University, KSU, University.
For the purpose of this RFP, the following terms are defined:
Requirements that include the words “Shall”, “Will”, “Must” indicate a mandatory requirement.
10.4 Restrictions on Communications
The Kentucky State University Buyer named on the Cover Sheet of this RFP shall be the sole point of contact throughout the procurement process. All communications, oral and written (regular, express, or electronic mail, or fax), concerning this procurement shall be addressed to the Buyer.
From the issue date of this RFP until a Vendor is selected and the selection announced, Vendors shall not communicate with any other University staff concerning this RFP. The University shall reserve the right to disqualify the Vendor's proposal response if the communication restriction clause is violated.
10.5 Questions Regarding this RFP
Vendors are encouraged to submit written questions pursuant to Section 10.7 of this RFP. Should a Vendor object to any of Kentucky State University's standard terms and conditions or provisions of the solicitation, that Vendor must specifically identify the deviation and must propose specific alternative language that could be acceptable to the University. Vendors must include a brief statement of the purpose and impact, if any, for each proposed change in addition to the specific proposed alternate wording. General references to the Vendor's terms and conditions or attempts at complete substitutions are not acceptable. Deviations shall not be in conflict with the basic nature of this solicitation.