RFP 25-04 University Dining Services Vendor Questions Response

1 30.2 Bidder requests that if this contract is awarded, the resulting agreement will fall within the scope of the parties' existing Agreement, dated June 27, 2019, and, as such, University and Bidder shall agree to the same or substantially similar terms and conditions set forth in the Agreement This will be an entirely new contract. The current contract will expire June 30, or upon termination according to the terms in the agreement. The current contract terms are in conflict with existing Commonwealth statute. No provisions of the existing contract will continue or be contained in the new award.

2 30.16 Bidder requests clarification that with respect to property damage, the indemnity provision defined under Section 9.4.A of the current Agreement with the University shall govern under any resulting agreement. The current agreement will be null and void.

4 30.23 Bidder requests that it likewise be granted the right to terminate the contract for Cause and Without Cause as reflected in our current agreement with University (Section 3.2 and 3.3) Termination language is from Statute, policy and regulation

5 30.3 Bidder acknowledges that upon submission, Bidder's proposal shall become the property of university. However, Bidder's proposal contains proprietary programs and concepts, including confidential, proprietary and The RFP addresses submission of proprietary information

3 30.18 In as much as both parties have confidential and privileged information, which each of the parties desire the other party to maintain in the strictest confidence, pursuant to Section 30.18, Bidder requests that University likewise be required to protect contractor's confidential information. The RFP provides instruction on submission of proprietary information

6 50.4 Bidder requests clarification that the University be responsible for reimbursement of the Investments if the Agreement is terminated by either party, not just the University. The University shall reimburse the unamortized portion of the capital investment

7 40.2.2 (6) Please clarify if the bidder will provide concessions services at sporting events or does the university want the contractor to provide food trucks, The contractor will operate all concession areas, there may be events where additional food trucks participate. These are limited.

8 40.2.7 Please clarify if you would like us to purchase 20% of Kentucky Proud Products and increase that by 3% every year. That is very aggressive. This is a goal.

9 20.1 Meal plans state 12 meals per week, Will students use their flex dollars to cover the remaining meals during the week. There are 19 meals available a week. The meal plan includes only 12 meals per 7 day week. Addition meals are required to utilize flex dollars or retail sales.

10 30.16 Please clarify as it relates to equipment. Is the contractor responsible for repair and maintenance of university owned equipment. This can be negotiated upon award dependent on what University owned equipment remains.

11 50.3 When will the cost form be available to download for the cost proposal This is available

1 General What was logic/thinking/strategy behind not holding a formal pre-bid scheduled? There were a limited number of potential vendors identified familiar with the facilities.

2 10.7 With such an impactful partnership as campus dining services and time needed to customize a solution, why such a quick turnaround? Will an extension be considered? The closing date has been extended by a week

3 General What happened/changed from last year when the decision was made to go with Southern Foodservice? There were discussions, however we are under contract with Sodexo through AY24/25

4 40.2.4 Please provide the last 3 years worth of retail sales data, by location and tender. The current vendor is unable or unwilling to provide that information

5 20.1 Please provide meal plan breakdown, by plan and student class, for prior 3 years. There is a single plan for resident students, which is required for all students

6 General KSU has been at full occupancy for the past 3 years with additional off campus