[ { "page": 1, "items": [ { "page": 1, "type": "TEXT", "location": { "l": 39.592, "t": 519.84, "r": 86.3826, "b": 504.96 }, "text": "Proposal", "reading_order": 0 }, { "page": 1, "type": "TITLE", "location": { "l": 38.8722, "t": 495.6, "r": 469.1054, "b": 419.76 }, "text": "Accessibility proposal for Cotswold District Council", "reading_order": 1, "level": 1 }, { "page": 1, "type": "TEXT", "location": { "l": 39.3521, "t": 402.72, "r": 402.3989, "b": 383.28 }, "text": "PDF Remediation - Keep Up Only · Selected products", "reading_order": 2 }, { "page": 1, "type": "TEXT", "location": { "l": 39.1121, "t": 285.12, "r": 248.5899, "b": 255.36 }, "text": "Prepared for\nBethany Holder, Cotswold District Council", "reading_order": 3 }, { "page": 1, "type": "TEXT", "location": { "l": 293.2209, "t": 288.48, "r": 521.4149, "b": 212.4 }, "text": "Prepared by\nWill Batchellor · will.batchellor@reciteme.com\nValid until\n4 December 2026", "reading_order": 4 }, { "page": 1, "type": "TEXT", "location": { "l": 38.8722, "t": 245.04, "r": 279.5437, "b": 214.56 }, "text": "Reference\nRM-20261104-CDC v1 · issued 4 November 2026\nPrepared by\nWill Batchellor · will.batchellor@reciteme.com\n\nValid until\n4 December 2026", "reading_order": 5 } ] }, { "page": 2, "items": [ { "page": 2, "type": "TEXT", "location": { "l": 40.5518, "t": 798.72, "r": 137.7322, "b": 786 }, "text": "Executive summary", "reading_order": 0 }, { "page": 2, "type": "TITLE", "location": { "l": 39.3521, "t": 776.16, "r": 530.0532, "b": 752.64 }, "text": "What we found, and the option we've prepared", "reading_order": 1, "level": 1 }, { "page": 2, "type": "TEXT", "location": { "l": 55.1889, "t": 731.76, "r": 546.8498, "b": 640.56 }, "text": "Cotswold District Council is managing a substantial digital estate, with nearly 6,000 PDFs comprising more than 134,000 pages. Checking and correcting documents falls largely to Beth alongside wider website and communications responsibilities. The demonstration highlighted underlying accessibility issues that can remain undetected through the current checks, despite the work already being undertaken.", "reading_order": 2 }, { "page": 2, "type": "TEXT", "location": { "l": 55.9087, "t": 631.68, "r": 549.4892, "b": 560.4 }, "text": "Based on the scale of this estate and the investment required, our recommendation is to prioritise new documents through a three-year Keep Up remediation programme. Remediating the entire historic backlog now would, in our view, be a disproportionate initial investment.", "reading_order": 3 }, { "page": 2, "type": "TEXT", "location": { "l": 55.9087, "t": 550.8, "r": 542.7706, "b": 441.84 }, "text": "With approximately 17,000 new PDF pages projected annually, Keep Up would establish a\nfunded programme for addressing accessibility as documents are published. Remediation\nreports and review of the outputs would provide evidence of improvements, reduce\nrepetitive administration and support more consistent access for disabled and vulnerable\nresidents. The three-year term also lowers the annual price compared with the initial\nestimate.", "reading_order": 4 }, { "page": 2, "type": "TEXT", "location": { "l": 56.1487, "t": 432.48, "r": 554.7682, "b": 341.52 }, "text": "Historic content would remain subject to a separate review, including what should be retained, removed or prioritised because residents need it. Where the Council’s documented assessment supports a disproportionate burden claim, this should be explained in its accessibility statement, with accessible alternatives available when needed. Historic remediation could be added later as priorities and resources change.", "reading_order": 5 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 56.3886, "t": 333.84, "r": 194.8407, "b": 319.44 }, "text": "Will Batchellor, Recite Me", "marker": "—", "list_id": "L1", "level": 0, "reading_order": 6 }, { "page": 2, "type": "TITLE", "location": { "l": 41.2717, "t": 295.92, "r": 107.0184, "b": 282 }, "text": "Your estate", "reading_order": 7, "level": 2 }, { "page": 2, "type": "TEXT", "location": { "l": 52.7894, "t": 263.04, "r": 331.3732, "b": 251.04 }, "text": "Visits a month Pages PDFs", "reading_order": 8 }, { "page": 2, "type": "TEXT", "location": { "l": 179.4838, "t": 262.08, "r": 252.4291, "b": 212.64 }, "text": "Pages\n60,000\nacross the estate", "reading_order": 9 }, { "page": 2, "type": "TEXT", "location": { "l": 434.7924, "t": 263.04, "r": 513.2565, "b": 212.16 }, "text": "PDF pages\n134,688\n≈ 17,000 new a year", "reading_order": 10 }, { "page": 2, "type": "TEXT", "location": { "l": 53.0293, "t": 247.44, "r": 355.3684, "b": 228.96 }, "text": "72,000 60,000 5,901", "reading_order": 11 }, { "page": 2, "type": "TEXT", "location": { "l": 53.0293, "t": 224.4, "r": 122.3753, "b": 212.4 }, "text": "across 1 website", "reading_order": 12 }, { "page": 2, "type": "TEXT", "location": { "l": 308.3378, "t": 224.4, "r": 382.7229, "b": 212.64 }, "text": "documents found", "reading_order": 13 }, { "page": 2, "type": "TITLE", "location": { "l": 40.7918, "t": 179.04, "r": 154.5289, "b": 165.12 }, "text": "Your exposure: High", "reading_order": 14, "level": 2 }, { "page": 2, "type": "TEXT", "location": { "l": 40.5518, "t": 159.6, "r": 243.5509, "b": 145.92 }, "text": "Set by PSBAR 2018 and Equality Act 2010.", "reading_order": 15 }, { "page": 2, "type": "TEXT", "location": { "l": 40.7918, "t": 136.56, "r": 103.4192, "b": 124.08 }, "text": "PSBAR 2018", "reading_order": 16 }, { "page": 2, "type": "TEXT", "location": { "l": 174.4448, "t": 136.32, "r": 529.3333, "b": 107.76 }, "text": "Public sector websites and apps must meet set accessibility standards and publish an accessibility statement.", "reading_order": 17 }, { "page": 2, "type": "TEXT", "location": { "l": 40.7918, "t": 100.32, "r": 129.3339, "b": 87.12 }, "text": "Equality Act 2010\nPublic sector websites and apps must meet set accessibility standards and publish an accessibility statement.", "reading_order": 18 }, { "page": 2, "type": "TEXT", "location": { "l": 174.4448, "t": 100.56, "r": 516.3759, "b": 72 }, "text": "A legal duty to make reasonable adjustments so disabled people are not disadvantaged, online included.", "reading_order": 19 } ] }, { "page": 3, "items": [ { "page": 3, "type": "TITLE", "location": { "l": 54.9489, "t": 781.44, "r": 160.2877, "b": 766.56 }, "text": "Selected products", "reading_order": 0, "level": 2 }, { "page": 3, "type": "TEXT", "location": { "l": 54.9489, "t": 759.84, "r": 246.4303, "b": 744.96 }, "text": "Products without a full programme", "reading_order": 1 }, { "page": 3, "type": "TEXT", "location": { "l": 54.709, "t": 738.96, "r": 347.9299, "b": 724.56 }, "text": "The products you've chosen, without a programme of checks.", "reading_order": 2 } ] }, { "page": 4, "items": [ { "page": 4, "type": "TEXT", "location": { "l": 41.0317, "t": 799.44, "r": 119.4959, "b": 788.4 }, "text": "Selected products", "reading_order": 0 }, { "page": 4, "type": "TITLE", "location": { "l": 41.2717, "t": 781.68, "r": 331.6132, "b": 759.84 }, "text": "PDF Remediation - Keep Up Only", "reading_order": 1, "level": 1 }, { "page": 4, "type": "TEXT", "location": { "l": 39.592, "t": 755.76, "r": 291.3013, "b": 726.48 }, "text": "Products without a full programme\nThe products you've chosen, without a programme of checks.", "reading_order": 2 }, { "page": 4, "type": "TITLE", "location": { "l": 40.5518, "t": 711.6, "r": 141.8114, "b": 698.64 }, "text": "Document Remediation", "reading_order": 3, "level": 2 }, { "page": 4, "type": "TEXT", "location": { "l": 40.0719, "t": 705.6, "r": 555.2481, "b": 688.7733 }, "text": "Document Remediation", "reading_order": 4 }, { "page": 4, "type": "TEXT", "location": { "l": 40.0719, "t": 688.7733, "r": 555.2481, "b": 671.9467 }, "text": "PDF Remediation (keep-up) £13,600", "reading_order": 5 }, { "page": 4, "type": "TEXT", "location": { "l": 40.0719, "t": 671.9467, "r": 555.2481, "b": 655.12 }, "text": "Remediates new PDFs as they're published, so your backlog stops growing. a year", "reading_order": 6 }, { "page": 4, "type": "TEXT", "location": { "l": 40.0719, "t": 655.12, "r": 555.2481, "b": 638.2933 }, "text": "17,000 new pages a year", "reading_order": 7 }, { "page": 4, "type": "TEXT", "location": { "l": 40.0719, "t": 638.2933, "r": 555.2481, "b": 621.4667 }, "text": "Subtotal a year £13,600", "reading_order": 8 }, { "page": 4, "type": "TEXT", "location": { "l": 40.0719, "t": 621.4667, "r": 555.2481, "b": 604.64 }, "text": "Recurring a year £13,600", "reading_order": 9 }, { "page": 4, "type": "TEXT", "location": { "l": 40.0719, "t": 604.64, "r": 555.2481, "b": 587.8133 }, "text": "One-off £0", "reading_order": 10 }, { "page": 4, "type": "TEXT", "location": { "l": 40.0719, "t": 587.8133, "r": 555.2481, "b": 570.9867 }, "text": "Contract total · 3 years £40,800", "reading_order": 11 }, { "page": 4, "type": "TEXT", "location": { "l": 40.0719, "t": 570.9867, "r": 555.2481, "b": 554.16 }, "text": "3 years, paid annually in advance.", "reading_order": 12 } ] }, { "page": 5, "items": [ { "page": 5, "type": "TITLE", "location": { "l": 40.0719, "t": 799.44, "r": 89.7419, "b": 785.76 }, "text": "In closing", "reading_order": 0, "level": 2 }, { "page": 5, "type": "TEXT", "location": { "l": 55.4288, "t": 778.56, "r": 529.5733, "b": 744.24 }, "text": "Thank you, Beth, for sharing the challenges so openly and taking the time to explore the options.", "reading_order": 1 }, { "page": 5, "type": "TEXT", "location": { "l": 54.9489, "t": 734.64, "r": 534.1323, "b": 662.4 }, "text": "I nese proposals, together with the demonstration examples and portal screenshots, will support your discussion with your manager on Friday 6 November. Our follow-up the following week will be an opportunity to review that feedback, answer outstanding questions and agree whether there is a suitable, affordable route forward.", "reading_order": 2 }, { "page": 5, "type": "TEXT", "location": { "l": 56.1487, "t": 654, "r": 553.3285, "b": 601.44 }, "text": "If an option is approved, the next steps will be to confirm document volumes, agree priorities and any phased approach to historic content, and set an implementation timetable with the relevant colleagues.", "reading_order": 3 }, { "page": 5, "type": "LIST_ITEM", "location": { "l": 56.3886, "t": 592.8, "r": 194.8407, "b": 578.88 }, "text": "Will Batchellor, Recite Me", "marker": "—", "list_id": "L2", "level": 0, "reading_order": 4 }, { "page": 5, "type": "TITLE", "location": { "l": 40.3119, "t": 551.52, "r": 96.7005, "b": 538.56 }, "text": "Next steps", "reading_order": 5, "level": 2 }, { "page": 5, "type": "TITLE", "location": { "l": 40.0719, "t": 529.92, "r": 153.0891, "b": 515.76 }, "text": "1 Agree your option", "reading_order": 6, "level": 2 }, { "page": 5, "type": "TITLE", "location": { "l": 295.1405, "t": 530.16, "r": 417.9957, "b": 516.24 }, "text": "2 Sign the order form", "reading_order": 7, "level": 2 }, { "page": 5, "type": "TEXT", "location": { "l": 39.592, "t": 511.44, "r": 269.2257, "b": 481.92 }, "text": "Tell us which option suits you, or what you'd like changed, and we'll update this proposal.", "reading_order": 8 }, { "page": 5, "type": "TEXT", "location": { "l": 294.1807, "t": 511.44, "r": 535.572, "b": 481.92 }, "text": "We send an order form for the agreed option, with your legal and billing details.", "reading_order": 9 }, { "page": 5, "type": "TITLE", "location": { "l": 40.0719, "t": 468.48, "r": 166.0465, "b": 454.56 }, "text": "3 Onboarding kick-off", "reading_order": 10, "level": 2 }, { "page": 5, "type": "TITLE", "location": { "l": 295.3805, "t": 468.24, "r": 388.2417, "b": 455.04 }, "text": "4 First check-in", "reading_order": 11, "level": 2 }, { "page": 5, "type": "TEXT", "location": { "l": 39.3521, "t": 448.8, "r": 260.3475, "b": 419.76 }, "text": "Your customer success manager sets up the products and agrees priorities with your team.", "reading_order": 12 }, { "page": 5, "type": "TEXT", "location": { "l": 294.9006, "t": 449.04, "r": 518.7754, "b": 405.84 }, "text": "Your customer success team reviews how the products are being used and agrees next steps with you.", "reading_order": 13 }, { "page": 5, "type": "TITLE", "location": { "l": 40.5518, "t": 371.76, "r": 117.8163, "b": 359.04 }, "text": "Heads of terms", "reading_order": 14, "level": 2 }, { "page": 5, "type": "TABLE", "location": { "l": 39.592, "t": 348.48, "r": 554.5282, "b": 110.64 }, "text": "
OptionPDF Remediation - Keep Up Only (Products only)
Term3 years, starting on the date the order form is signed
Contract value£40,800 excluding VAT: £13,600 a year
PaymentInvoiced annually in advance, starting when the order form is signed.
RenewalRemediation volumes are reviewed with your customer success manager at renewal.
Valid until4 December 2026
AgreementSubject to the Recite Me Master Services Agreement: one set of terms for every product and programme. Once it's signed, any addition or change is made with a one-page order form.
", "rows": [ { "row_index": 0, "location": [ 39.592, 314.5029, 554.5282, 348.48 ], "cells": [ { "location": [ 39.592, 314.5029, 297.0601, 348.48 ], "text": "Option", "html_text": "Option", "links": [], "cell_header_index": 0, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": true, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 297.0601, 314.5029, 554.5282, 348.48 ], "text": "PDF Remediation - Keep Up Only (Products only)", "html_text": "PDF Remediation - Keep Up Only (Products only)", "links": [], "cell_header_index": 1, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" } ], "ref": "#/tables/0" }, { "row_index": 1, "location": [ 39.592, 280.5257, 554.5282, 314.5029 ], "cells": [ { "location": [ 39.592, 280.5257, 297.0601, 314.5029 ], "text": "Term", "html_text": "Term", "links": [], "cell_header_index": 0, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": true, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 297.0601, 280.5257, 554.5282, 314.5029 ], "text": "3 years, starting on the date the order form is signed", "html_text": "3 years, starting on the date the order form is signed", "links": [], "cell_header_index": 1, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" } ], "ref": "#/tables/0" }, { "row_index": 2, "location": [ 39.592, 246.5486, 554.5282, 280.5257 ], "cells": [ { "location": [ 39.592, 246.5486, 297.0601, 280.5257 ], "text": "Contract value", "html_text": "Contract value", "links": [], "cell_header_index": 0, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": true, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 297.0601, 246.5486, 554.5282, 280.5257 ], "text": "£40,800 excluding VAT: £13,600 a year", "html_text": "£40,800 excluding VAT: £13,600 a year", "links": [], "cell_header_index": 1, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" } ], "ref": "#/tables/0" }, { "row_index": 3, "location": [ 39.592, 212.5714, 554.5282, 246.5486 ], "cells": [ { "location": [ 39.592, 212.5714, 297.0601, 246.5486 ], "text": "Payment", "html_text": "Payment", "links": [], "cell_header_index": 0, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": true, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 297.0601, 212.5714, 554.5282, 246.5486 ], "text": "Invoiced annually in advance, starting when the order form is signed.", "html_text": "Invoiced annually in advance, starting when the order form is signed.", "links": [], "cell_header_index": 1, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" } ], "ref": "#/tables/0" }, { "row_index": 4, "location": [ 39.592, 178.5943, 554.5282, 212.5714 ], "cells": [ { "location": [ 39.592, 178.5943, 297.0601, 212.5714 ], "text": "Renewal", "html_text": "Renewal", "links": [], "cell_header_index": 0, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": true, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 297.0601, 178.5943, 554.5282, 212.5714 ], "text": "Remediation volumes are reviewed with your customer success manager at renewal.", "html_text": "Remediation volumes are reviewed with your customer success manager at renewal.", "links": [], "cell_header_index": 1, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" } ], "ref": "#/tables/0" }, { "row_index": 5, "location": [ 39.592, 144.6171, 554.5282, 178.5943 ], "cells": [ { "location": [ 39.592, 144.6171, 297.0601, 178.5943 ], "text": "Valid until", "html_text": "Valid until", "links": [], "cell_header_index": 0, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": true, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 297.0601, 144.6171, 554.5282, 178.5943 ], "text": "4 December 2026", "html_text": "4 December 2026", "links": [], "cell_header_index": 1, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" } ], "ref": "#/tables/0" }, { "row_index": 6, "location": [ 39.592, 110.64, 554.5282, 144.6171 ], "cells": [ { "location": [ 39.592, 110.64, 297.0601, 144.6171 ], "text": "Agreement", "html_text": "Agreement", "links": [], "cell_header_index": 0, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": true, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 297.0601, 110.64, 554.5282, 144.6171 ], "text": "Subject to the Recite Me Master Services Agreement: one set of terms for every product and programme. Once it's signed, any addition or change is made with a one-page order form.", "html_text": "Subject to the Recite Me Master Services Agreement: one set of terms for every product and programme. Once it's signed, any addition or change is made with a one-page order form.", "links": [], "cell_header_index": 1, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" } ], "ref": "#/tables/0" } ], "n_rows": 7, "n_cols": 2, "ref": "#/tables/0", "reading_order": 15 } ] } ]