Departments will conduct an annual physical inventory of non-capital equipment under their care to confirm the existence, condition, and location of the equipment. Any changes must be reported to the appropriate inventory manager.

Non-capital equipment purchased with grant funds must follow KSU policy in addition to any tracking and reporting requirements imposed by the grantor.

Departments may not directly sell, trade, donate, or otherwise dispose of equipment. Report missing or stolen items immediately to campus police.

Report surplus or obsolete computer equipment to Information Technology for appropriate disposal to ensure the security of data destruction.

Report other surplus or obsolete equipment to the Purchasing Department for disposal instructions. Proceeds from the sale of any surplus items go to KSU, not to the department. In some instances, proceeds from the sale of equipment may be used to support replacement equipment.

Disposal of non-capital equipment purchased with grant funds must comply with additional grantor approvals and reporting requirements.

Purchasing Policy