KENTUCKY STATE UNIVERSITY POLICIES AND PROCEDURES

POLICY TITLE: Non-Capital Equipment Inventory Tracking Policy

VOLUME, SECTION & NUMBER:

ENTITIES AFFECTED: All Divisions and Departments

ADMINISTRATIVE AUTHORITY: Finance and Administration

APPROVED BY:

Kentucky State University Board of Regents

EFFECTIVE DATE:

August 9, 2024

POLICY STATEMENT:

Non-capital equipment is tangible property with a useful life of greater than one (1) year and a cost of less than $5,000. Equipment items under this threshold may be inventoried and tracked by various departments to ensure these items are utilized for KSU purposes, adequately secured, maintained in good working order, and appropriately disposed.

PROCESS:

All computers, tablets, and related technology equipment that will connect to the KSU network must be purchased and inventoried through Information Technology, regardless of funding source, to ensure they comply with the minimum standards for network security.

Departments are responsible for the appropriate business usage, physical security, and maintenance of all non-capital equipment items.

All computers and tablets regardless of cost, and all other non-capital equipment over $1,000, will be tagged with a unique identifying number and maintained in an inventory system. For each tagged item, the inventory system will include details of the:

• Make, model, and serial number;