KENTUCKY STATE UNIVERSITY POLICIES AND PROCEDURES

POLICY TITLE:

Entertainment Expenses Policy

VOLUME, SECTION & NUMBER:

ENTITIES AFFECTED: All Divisions and Departments

ADMINISTRATIVE AUTHORITY: Finance and Administration

APPROVED BY:

Kentucky State University Board of Regents

EFFECTIVE DATE:

August 9, 2024

POLICY STATEMENT:

Kentucky State University (KSU) permits expenditures for meals and entertainment given to guests, visitors, volunteers, donors, faculty, staff, students, and other individuals to conduct bona fide KSU business.

PROCESS:

KSU will pay for ordinary and necessary expenses to entertain business guests in accordance with IRS regulations, provided they are:

• Related to official KSU business, with a clear business purpose;
• Substantiated;
• Allowed by KSU policy; and
• Approved by an appropriate KSU official

Entertainment includes any activity generally considered to provide entertainment, meals, amusement, or recreation. Business guests may include donors or prospective donors, employees for special recognition, prospective employees, visiting dignitaries, or lecturers.