All invoices are subject to budget authority and approval limits, as defined in the Purchasing Policy and related procedures. Authorized approvers are prohibited from approving their own transactions. The budget must be available, and approvals must be documented, before invoices are processed for payment.

Employees, suppliers, and other payees will be paid in accordance with the terms set by KSU or the pertinent contractual agreement. KSU's default payment terms are net 30 days. Terms are calculated from the date on which KSU receives an invoice.

Vendors must provide taxpayer identification information before any payment will be issued to them. Vendor invoices and credit memos should be sent directly to KSU's Accounts Payable Department and the vendor's KSU contact to ensure timely payment.

Checks and other forms of payment will be made directly to the payee. Checks may not be released to the requester to present to the payee. In unique and infrequent circumstances, where special handling of a check is requested, such handling must be approved by KSU's Controller.

Wherever possible and practical, vendor payments and employee reimbursements shall be made via direct deposit.

Purchasing Policy

Business Policies and Procedures Manual