Full-time staff employees and 12-month faculty employees are granted paid vacation time in accordance with the terms of this policy.
Vacation leave accrual begins upon hire and becomes available for use after an employee successfully completes his or her 90-day introductory period.
Vacation leave may be used for vacations or personal reasons. Leave may only be taken at times agreed upon by an employee and his or her applicable supervisor, and all leave must be approved in advance. Vacation leave may be denied when a supervisor believes that an employee's absence would unduly affect the efficient functioning of a department or unit. However, approval of vacation leave may not be arbitrarily withheld or withheld without a justifiable, articulable reason.
The responsibility for administering this policy is delegated to each supervisor, who shall approve and report an employee's vacation leave using KSU's approved time and attendance software.
The amount of paid vacation leave a full-time employee accrues in a given fiscal year is based on his or her length of service.
The table below details the rates of accrual:
| YEARS OF SERVICE | LEAVE ACCRUED |
|---|---|
| 0-5 years | 15 days annually |
| 6-14 years | 20 days annually |
| 15 years or more | 25 days annually |
For employees who work 37.5 hours per week, annual leave may be carried forward from one fiscal year to the next according to the following rates:
| YEARS OF SERVICE | MAXIMUM CARRY-FORWARD AMOUNT |
|---|---|
| 0-5 years | 35 days; 262.5 hours |
| 6-14 years | 35 days; 262.5 hours |
| 15 years or more | 40 days; 300 hours |
For employees who work 40 hours per week, annual leave may be carried forward from one fiscal year to the next according to the following rates:
| YEARS OF SERVICE | LEAVE ACCRUED |
|---|---|
| 0-5 years | 35 days; 280 hours |
| 6-14 years | 35 days; 280 hours |
| 15 years or more | 40 days; 320 hours |