Employees terminated for gross misconduct are not eligible for rehire at KSU, and they shall not be provided any severance pay.

PROCESS:

HR Review and Approval

Any supervisor who believes the termination of an employee is necessary shall contact HR before taking any action. The supervisor, HR, and the General Counsel shall meet to discuss the reasons for termination to ensure that the reasons comply with the law and that the employee was provided all necessary due process.

Documentation

All separations from KSU shall be fully documented in writing. The documentation will detail the events that led up to the separation and the final reason for separation. The files of employees fired for cause shall be marked accordingly.

Final Payment

Employees separating from KSU will be paid for all hours worked and for vacation time accrued but not taken. The payment of accrued vacation shall be made in accordance with the Vacation Leave Policy. An employee who is entitled to severance payment will receive it with his or her final wage payment.

Date of Separation

The date of separation for employees will be governed as follows:

• Last Day Worked: The usual date of separation for employees will be the last day worked.
• Employee's Intent Not to Return to Work: The date of separation for an employee who gives a notice of intent not to return to work while on paid or unpaid authorized leave will be the date such notice is received.
• Death: The date of separation for deceased employees is the date of death.
• Failure to Return from Personal Leave: The date of separation in the event an employee fails to return from a personal leave of absence will be the last day of the authorized leave.

Benefits Letter

Upon separation, HR shall notify an employee of the status of his or her benefits.

KSU Property

Upon separation, an employee shall return all KSU property in his or her possession. Supervisors are responsible for monitoring the removal of employees' personal effects from KSU to ensure that no KSU property is taken. Supervisors or HR personnel shall also collect all KSU keys and cards from employees prior to their separation. Finally, HR shall arrange for the cancellation of separated employees' key cards and access to email and computer accounts.

Exit Interviews

Any employee who separates from KSU will be invited to complete a voluntary exit interview with his or her supervisor or an HR staff member.