In general, no relative of any KSU employee shall be employed in any position at KSU over which the related employee exercises supervisory authority. In some cases, however, and when it is in the best interest of KSU, potential conflicts can be managed through prompt disclosure of the relationship and approval by the appropriate senior administrator. Approval by the senior administrator shall only be granted upon a determination that:
It is strongly advised that employees do not work in the same physical unit as a relative or in positions that influence, or are influenced by, a relative. Employment of relatives within the same department or division must be approved by the appropriate senior administrator.
The employment is in the best interest of KSU;
The Board of Regents has been informed of the selection process, and all KSU regulations and policies regarding hiring and employment qualifications have been followed; and
The Board of Regents has reviewed and approved a written Nepotism Disclosure Form. The Nepotism Disclosure Form shall ensure that employment decisions are made impartially and that neither employee is disadvantaged. The Nepotism Disclosure Form shall ensure that the possibility of nepotism and the appearance of impropriety are eliminated.
The employment is in the best interest of KSU;
The senior administrator has been informed of the selection process, and all KSU regulations and policies regarding hiring and employment qualifications have been followed; and
The senior administrator has reviewed and approved a written Nepotism Disclosure Form. The Nepotism Disclosure Form shall ensure that employment decisions are made impartially and that neither employee is disadvantaged. The Nepotism Disclosure Form shall ensure that the possibility of Nepotism and the appearance of impropriety are eliminated and shall be consistent with all KSU policies.
PROCESS:
Potential candidates will be asked via the employment application to identify if they have a familial relationship, as defined in this policy, with any current KSU employee.
The Office of Human Resources (HR) will vet the employment applications for any familial relationships.
HR will notify the appropriate senior administrator if it's determined that a candidate has a familial relationship with a current KSU employee.
HR and the senior administrator shall review the candidate's application in accordance with this policy's directives.
Approval of the Nepotism Disclosure Form shall occur prior to the hiring of the candidate.
After discussing with the senior administrator, HR shall notify the candidate and inform him or her if he or she is ineligible for the position due to this policy.