In response to an information request from an outside organization, individual, or other non-governmental entity, KSU normally verifies only the employment status and dates of employment for current or former employees. An employee's salary may additionally be provided on letters to financial institutions. KSU does not provide any other information unless and until it has received from the current or former employee a written request that it disclose or confirm additional specific information.
Certain employment information, such as position title and salary, may be made available pursuant to an Open Records Request. All Open Records Requests must be processed through the Office of General Counsel and in accordance with the Open Records Policy.
Pursuant to KRS 61.878 and 61.884, employees may review the information contained in their own employee files.
To ensure that KSU's employee files are accurate and current, employees must notify their supervisors or HR if any of the following changes occur:
Name
Telephone Number
Home Address
Marital Status
Number of Dependents
Beneficiary Designations
Scholastic Achievements
Individual to Notify in Case of Emergency
Employees may request the correction or deletion of information in their employee records by submitting a written request to the HR Director. The HR Director will consult with the Head of the Department in which the record originated, and then notify the employee whether the requested amendment is granted or denied. If the request is denied, the HR Director must explain the reasons for refusing to make the change and place a copy of the response in the employee's file. If the HR Director refuses to amend or delete a record, and the employee disagrees with the decision, the employee has the right to enter into the record a statement explaining why he or she disagrees.
Open Records Policy
Performance Evaluation Policy
KRS 61.878
KRS 61.884