Access and Confidentiality Agreement

SECTION I: GENERAL INFORMATION

As an employee with privileges at Kentucky State University, you may have access to what this agreement refers to as “confidential information.” The purpose of this agreement is to help you understand your duty regarding confidential information.

Confidential information includes employee, student, financial and other information relating to Kentucky State University and information proprietary to other companies or persons. You may learn of or have access to some or all of this confidential information through a computer system or through your employment activities.

Confidential Information is valuable and sensitive and is protected by law and by strict Kentucky State University policies. The intent of these laws and policies is to ensure that confidential information will remain confidential and that such information will be used only as necessary to accomplish the organization's mission. As an employee, you are required to conduct yourself in strict conformance to applicable laws and Kentucky State University policies governing confidential information. Your principal obligations in this area are explained below. You are required to read and be able to abide by these obligations. The violation of any of these obligations will subject you to disciplinary action up to and including discharge. You may also be subject to legal liability.

SECTION II: POLICY

As an employee, you understand that you will have access to confidential information, which may include, but is not limited to, information relating to:

• Employees/students (such as salaries, employment records, disciplinary actions, registration and admittance, transcripts, etc.).
• Kentucky State University information (such as financial and statistical records, strategic plans, internal reports, memos, contracts, peer review information, communications, propriety computer programs, source code, propriety technology, etc.).
• Third party information (such as computer programs, client and vendor proprietary information, source code, proprietary technology, etc.).

Accordingly, as a condition of and in consideration of your access to confidential information, you promise that you will use confidential information only as needed to perform your legitimate duties as an employee affiliated with Kentucky State University. This means, among other things:

• You will only access confidential information for which you have a need to know.
• You will not in any way divulge, discuss, copy, release, sell, loan, review, alter or destroy any confidential information except as properly authorized within the scope of your professional activities affiliated with Kentucky State University.
• You will not misuse confidential information or carelessly care for confidential information.
• You will safeguard and will not disclose your access code or any other authorization you have that allows access to confidential information.
• You accept responsibility for all activities undertaken using your access code and other authorization.
• You will report activities by any individual or entity that you suspect may compromise the confidentiality of confidential information. Reports made in good faith about suspect activities will be held in confidence to the extent permitted by law, including the name of the individual reporting the activities.

Access and Confidentiality Agreement 1114 2018