KENTUCKY STATE UNIVERSITY POLICIES AND PROCEDURES

POLICY TITLE: Employee Grievance Policy

VOLUME, SECTION & NUMBER:

ENTITIES AFFECTED: Staff

ADMINISTRATIVE AUTHORITY: Office of Human Resources

APPROVED BY: Office of the President

EFFECTIVE DATE: July 8, 2024

REVISED FROM: 2013 Human Resources Policy Manual

Kentucky State University (KSU) strives to deal fairly with employees and create a great working environment for all. During the normal course of work, though, problems between employees will inevitably arise from time to time. In most instances, issues between co-workers can, and shall be, resolved at the first level of supervision. However, when a mutually satisfactory solution cannot be worked out at the first level of supervision, the employee shall be given an opportunity to appeal a decision without fear of prejudice or retribution.

The procedure outlined in this policy is designed to provide a method of dealing with employee grievances in a prompt and equitable manner without placing an unreasonable burden on KSU's resources and KSU's Office of Human Resources (HR). The proceedings are informal in nature; therefore, procedural due process in this context does not require many of the features of the formal judicial proceedings employed by courts of law, such as public hearings, representation by counsel, cross-examination of witnesses, warnings as to self-incrimination, compulsory production of witnesses, and adherence to the rules of evidence. Accordingly, emphasis is placed on a method of getting directly to the facts, assuring that such facts are reported accurately to the proper authority, and providing a decision that is fair to all concerned parties.