appeal. If no appeal is submitted, SAP will be re-evaluated during the next award year's annual SAP evaluation process.
Multiple and Dual Degrees
For students who are pursuing a second undergraduate or graduate degree or are working on dual degrees, hours from both degrees are counted when evaluating SAP. If determined not to meet the maximum time frame component of SAP, the student has the option to submit an appeal documenting their situation. If an appeal is approved, the student will be placed on SAP plan which will generally allow the student to attempt up to 150% of the additional credit hours required to earn his or her second or dual degree.
Career Changes
SAP standards are evaluated based on academic careers. Therefore, if a student switches careers while at Kentucky State University, his or her SAP standards will be evaluated based only on his or her academic data for the career he or she is currently active in. Therefore, as an undergraduate, a student may be determined to not be meeting SAP standards. However, if the student switches to a graduate career, the next time a SAP evaluation is completed for the student, it will only be based on his or her graduate career information; no undergraduate career information will be factored into the evaluation (unless an undergraduate course is coded as a career transfer). If a student held for SAP switches careers and wants his or her SAP re-evaluated based on his or her new career prior to the next award year's annual SAP evaluation, he or she must submit an appeal. It is the student's responsibility to submit an appeal. SAP holds will not automatically be cleared and SAP standards re-evaluated for students who change careers within an evaluation period. Their SAP will be reevaluated during the next award year's annual SAP evaluation process, if no appeal is filed.
Instructions for Submitting an Appeal
Complete the SAP appeal application. This appeal application is available on the KSU website.
Attach a typed and signed letter. The appeal letter must explain the following:
Attach supporting documentation.
Submit the Degree Audit completed and signed by an Academic Advisor (Advising Center, or Department faculty advisor)
Submit the appeal application, letter, degree audit, and documentation to the Student Financial Aid Office. Please retain a copy of all documents submitted for your records. No documents will be returned to the student.
a description of the unforeseen circumstance which may have prevented the student from meeting the SAP standards,
how the situation has been resolved, how the student will prevent reoccurrence, and how the student has improved academically.
Documentation of circumstances described in your letter must be included with the written appeal.
Note: the inability to attend classes due to lack of funds is not an extenuation Additional documentation may be requested after your appeal is reviewed.
Monitoring the Status of Your Appeal
Your appeal will be reviewed by the SAP committee. All decisions are final. A second review can only be requested if you can provide new information and documentation that may have been omitted from the initial appeal. If a decision has not been made by the time your bill is due, it is your responsibility to pay your balance in full or discuss your payment options with the Bursar's Office.
You will receive written notification of the decision made on your appeal. The status of your appeal can be monitored on your WIRED account.