If you receive excess funds as a result of a change in your registration status (enrolled hours, residency, housing), please be aware your financial aid will be re-evaluated and you will be responsible for repaying any funds that you were not eligible to receive.

Institutional funds received for the current semester cannot be refunded once the next semester's charges are assessed on a student's account. Instead, the funds will be applied against the next semester's charges, and therefore, reduce the balance owed in the next term.

Satisfactory Academic Progress (SAP) is about ensuring students are able to complete their academic program in a timely manner while achieving minimum academic standards. In an age of increasing accountability of the use of federal student aid funds (and other federal, state, and institutional funds), institutions and students must demonstrate financial aid funds are being used to complete academic goals in the most efficient way.

Federal regulations mandate all students are required to maintain SAP toward a degree in order to receive financial assistance through Title IV federal financial aid (including, but not limited to, the Pell Grant, Direct Loans, Parent PLUS, Graduate/Professional PLUS, Federal Work-study, Supplemental Educational Opportunity Grant, TEACH Grant) and need-based state aid (such as the Kentucky CAP Grant) programs. Students must meet the academic standards as outlined in the SAP policy. These standards are for financial aid purposes only and neither replaces nor overrides academic policies outlined by Kentucky State University. The SAP policy applies to all undergraduate and graduate students as described below.

Post-baccalaureate students and those seeking a second undergraduate degree or certification should be aware that assessment of their SAP status will be based on criteria established for undergraduate students.

Graduate students and students seeking a second graduate degree or certification will be assessed according to the criteria established for graduate students.

There are three components of SAP consisting of quantitative and qualitative measurements. Quantitative measurements evaluate the pace and progress by which a student is working toward the completion of their program. This is measured by establishing a required percentage of credit hours that must be passed when attempted and by a maximum time frame in which a student must complete their required coursework. The Qualitative measurement evaluates the quality (GPA and academic standing) of the student's academic work.

All students are expected to finish their program within a maximum time frame as determined by the university. All attempted credit hours are considered toward the maximum time allowance, regardless of whether or not the student received financial aid.

Undergraduate Students: A student's total cumulative attempted hours may not exceed 150% of the minimum hours required to earn a bachelor's degree. (Example: 121 required hours × 150\%=182 hours)

Exceptions include the following: