Elements of an Email

Email Addresses:

• Check that the email addresses you are entering are correct.
• oJane.Doe@kysu.edu OR John.Smith1@kysu.edu

Recipient Fields:

• These are the lines defining HOW you are sending an email. There are three of these lines: To, CC, and BCC.

○ To:

• The most common recipient field, this will send the email you wrote to that person. It means that you specifically wrote it for them.

○ CC:

• This means “carbon copy.” This is a way to send an email to someone else without it being specifically for them.
• Email addresses that are CC'd can be seen by everyone and should only be included when appropriate.
• Do NOT include someone who has no reason to see the email.

○ BCC:

• ■ This means “blind carbon copy.” With this, the person you send the email to cannot see who was included on the email.
• Do NOT include someone who has no reason to see the email in this way. This can be academically dishonest.

Subject Lines:

• Subject lines should get to the point, use no more than 50 characters, and ask for something doable. Never leave them blank.
• oToo Vague: “Question” // “My Grades”
• oShort, Clear, Actionable: “Question on Essay #1 Requirements” // “Schedule Meeting to Discuss My Current Grade”