Guidelines for
Documenting Disability
General Guidelines for Required Documentation of Disability
All students must provide proof of the disability and the need for accommodations before services can be provided. Third-party documentation should be provided by a licensed or otherwise properly credentialed professional who has appropriate and comprehensive training, relevant experience, and no personal relationship with the individual being evaluated.
Essential Components:
Written or printed document on official letterhead which includes the address, telephone number, name, title, and professional credentials of the evaluator.
Signed by Certified/Licensed Professional qualified to make the diagnosis.
Clearly stated diagnosis.
Description of functional limitations.
Current, depending on the diagnosis, as within a timeframe of or near 16 years of age to determine current impact. NOTE: Currency does not apply to physical or sensory disabilities of a permanent or unchanging nature.
Include educational, developmental, and medical history relevant to the disability and accommodations requested.
Include a list of all test instruments used in evaluation report and relevant subtest scores used to document the stated disability. NOTE: Test instruments may not apply to physical or sensory disabilities of a permanent or unchanging nature.
Recommend specific accommodations requested.
Provide support for requested accommodations.