Chair Gyawali reported that PCC met with previous Chair Reilly to revisit and update action items. The committee on Faculty Hand Book revisions has not met since December when Chair Sipes stepped down. A new Chair is needed. Most of the work has been completed, but the balance cannot be done until academic and unit reorganizations are completed and announced.

Items that need to be resent due to the disappearance of Senate approved action items in the Academic Affairs office last year include FSPCC 16-17-04 (Increase in per diem rate) and FSPCC 16-17-01 (Sick Pay Reimbursement that was done away with in 2014.)

PCC has a new member, Frank Richardson representing Computer Science and he is also on the Assessment Committee.

Chair Gyawali asked Deputy Provost for Research and Sponsored Programs Derrick Gilmore to provide information on indirect cost recovery. He cautioned Senate and Faculty be mindful going forward of the effect on the university as it bears the cost of facilities, labs, upkeep, etc. per determinations of what are administrative expenses. The national trend (according to the Council on Government Relations, April 2017 report) is for universities to have Facilities and Administrative rates between 28%-75%, additionally universities are recouping only 28% on average of Federal Grants, and KSU is at 29%. He advised faculty and department leaders to be mindful of the strategic use of the funds for the most beneficial impact for student achievement that ensure labs and classrooms are state-of-the-art and promote experiential learning. He emphasized that strategic utilization of F&A is critical because colleges and universities are now contributing approximately 25% for research and development activities, unreimbursed.

Time was extended by 5 minutes.

Involved Faculty may not receive compensation for internal overloads within the nine month academic year and in summer 2.5 months of salary maximum.

Director Gilmore said he has met with VP Appleton and they will move forward July 1 for implementation subject to this policy. Distribution will take place when drawn down and individual accounts will be reconciled monthly. He hopes to have the process approved by VP Appleton by the next faculty meeting. The accounting staff are responsible for drawing down accounts and depositing into accounts and he must make sure his staff has sufficient time allocated to perform that job.

A non-Senator commented that with policy as stands the 20% is divided down, with percentage to faculty and division/department to use at their discretion. Director Gilmore said there should be guidelines for how it will be used in the unit.

Time was extended for 5 minutes.

The non-Senator said of concern is that KSU does not support sufficient faculty positions in some units for those who generate grants to be able to take the release time that is written into the grant. They (she) must then teach a full load, or in some instances overloads, with no compensation and this decreases the time to be devoted to the research. She expressed appreciation to the PCC and administration for this move forward and the encouragement it will give other faculty encouragement to apply for research.

Chair Bigdeli said from an administrative point of view faculty must consider budgeting their time when designing and writing a grant and should negotiate this before taking a grant.