Kentucky State University Minutes of Faculty Senate Meeting October 29, 2021

Submitted by Danny Collum, Senate Secretary

Meeting called to order with quorum present at 9:01 a.m.

Agenda approved as submitted. No opposition or discussion.

Minutes of the October 15, 2021 meeting were approved unanimously as submitted.

President Clay reminded Senate of the email and phone number for pandemic information: covid19@kysu.edu and 855-598-2246.

In President Clay’s meeting with Provost Hamilton, he reported, they discussed procedures for annual evaluations and for student course evaluations. The provost informed him that all study abroad is on hold. Academic Affairs is studying the Interfolio system to determine if it is worth its cost. Also, a committee is underway to draft a strategic plan for academic affairs. Scott Wicker is the chair and person to contact about that.

In the Faculty Senate Executive Committee meeting, there was much discussion of the announcement that students could start leaving campus November 8. The committee also discussed safety concerns on campus and the status of past and returned action items. The APC chair reported on the faculty exchange document and a forthcoming survey on the four day class schedule.

President Clay reports that he met with Acting President Stamps. She urges faculty to keep up communication with students and to report non-attending students to University College. They also discussed the status of fall semester Senate action items and the instructional budget. The acting president stated that the instructional budget for the next fiscal year will be guided by CPE.

In a meeting with student representatives, President Clay heard their concerns with the university's advising process, the lack of instruction taking place in some online classes, the need for better class attendance from students and the need for a better space for the Thorobred Learning Center.

The election for faculty representatives to the Presidential Search Committee will open November 5 and remain open through 4:30 p.m. November 8. Advising for spring semester begins November 1. The university will be closed for a federal holiday November 11. The last day of in-person classes is November 19. Classes resume online November 29. Last day of classes is December 3. Finals begin December 4.

A guest raised a question about the November 8 move out date and its implications for the last week of in- person classes. President Clay said the question could be pursued with the provost or vice-provost. Nurse Todd intervened to report that the November 8 date was only for students residing in The Halls or McCullin Hall. Those students must move out completely, as if it were the end of the year, because facilities needs to start major work there, so the students were given a longer period for moving out.

President Clay concluded his report by noting that the spring semester begins January 15.

Faculty Regent Report - Regent Herman Walston