• APC is working on transitioning back to paper student evaluations instead of online evaluations in order to improve student feedback.
• APC is working on a list of items given to them by Moffett.

10. Faculty Ombudsman Report: Ombudsman Wilfred Reilly reported on the following issues:

• Keeler added that the idea is to give students just one travel-home break, and then they will have a longer Christmas break. This change would also give faculty a larger window to do research during the winter or to break up their teaching.
• Moffett noted that many students live far away, so this change would eliminate the travel problem.
• McKay stated that this change could also generate a potential energy savings for the university. He will send the proposed calendar out with the next meeting notice.
• Moffett noted that KSU is within or above the 37-to-42-hour range of instructional hours federally mandated. We had 43 instructional hours in the fall and 44 in spring.
• Moffett noted that President Brown had asked him what kind of instrument we’re using for student evaluations, and he seems to be open to having the instrument and means of distribution overhauled.
• A senator suggested a phone app, so evaluations could still be proctored in the classroom. Another Senator noted that at one time, PCC did suggest a revision, but it was rejected by the administration.
• Moffett stated that at his former institution, they postponed publishing grades unless students submitted course evaluations.
• The Indirect Costs recovery process: President Brown asked Reilly and Moffett to look into this issue. They met with VP Allen last week and got a deadline for the implementation of repayments: July 1, 2019. The decision has been made to go with lump-sum one-year transfers of 20% of all indirect costs for the previous fiscal year. There seems to be a lot of confusion on all sides. Allen says there is no major problem in communication between Banner and ADP, and that if any issue has existed, it has been fixed. That is not the reason for the delay. There will be a banner budget line accessible by the PI, created 1-2 weeks before the July 1 transfer. Principal Investigators can use their reimbursement for anything related to PD, including providing scholarships for students – everything but salary.
• There had been some questions from Senate and BASC about the availability of instructional budget data. According to a participant in the Allen meeting, the University Comptroller, the information is available in the latest university audit, which is on the university website. VP Allen also affirmed that there could be a faculty member on any academic budget committees but he deferred to the provost to make that decision.
• Moffett added that this 20% of indirect costs refers to money that was spent, not money that was budgeted. This means money spent from July 1, 2018 to June 1, 2019, no earlier fiscal period.
• Question: is there a time limit to spend the money out of the IDC account? Reilly answered that he will check.
• Moffett noted that VP Allen stressed that the T3 money should be used first for faculty travel, then the IDC money.
• Moffett noted that he has sent the audit report to BASC Chair Clay, but the information in it is basic and has pie charts.
• Reilly replied that Note 12 on the report is about the instructional budget. Reilly expects to review this report before BASC next meets.
• Question: what about the set of specific questions that BASC had for VP Allen? Moffett replied that he could take this set of questions back to the Provost and try to get answers.