Non-Exempt Employee

An individual in a position classified as non-exempt under the FLSA; such employees are eligible for overtime pay.

Overtime

All hours actually worked by a non-exempt employee in excess of forty (40) during a single workweek.

Overtime Rate

One and one-half (1.5) times the employee's regular hourly rate, calculated in accordance with the FLSA.

Workweek

For KSU payroll purposes, the seven-day period that begins at 12:00 a.m. on Sunday and ends at 11:59 p.m. on Saturday.

PROCESS:

Position Classification

• The Office of Human Resources (HR) evaluates each new or restructured position to determine FLSA exemption status.

Authorization to Work Beyond Scheduled Hours

• Routine workloads should be completed within the standard work schedule.
• Non-exempt employees may work additional hours only with prior approval from the Vice President of Finance and Administration/CFO and the University President.
• Working unauthorized overtime may result in corrective action; however, all hours worked must still be recorded and compensated.

Recording Time Worked

• Employees must accurately record start time, end time, and any unpaid meal periods in KSU's time-management system for each workday.
• Supervisors must review and certify the accuracy of time records before payroll processing.

Calculation of Overtime Pay

• Only hours the employee is actually engaged in work count toward the forty-hour threshold.
• Paid leave (holiday, vacation, sick, personal, etc.) and other non-work hours are excluded from the overtime calculation.
• Each workweek stands alone; hours from different weeks may not be averaged.

Payment of Overtime

• Earned overtime is paid in the next regular payroll cycle at one and one-half (1.5) times the employee's regular hourly rate.