for the completion of the approved project scope, without requesting additional funds from the sponsors.
The individual with primary responsibility for the design, execution, and management of a sponsored project.
A request for an NCE must be based on a clear, project-related need. The PI must provide a scientific or programmatic justification for the extension.
Valid Justifications: Valid reasons for an NCE include, but are not limited to, delays in hiring personnel, unforeseen delays in acquiring equipment or supplies, or other unanticipated circumstances that have delayed the completion of the original project objectives.
Invalid Justification: An NCE may not be requested for the sole purpose of expending an unobligated balance of funds.
To ensure adequate time for institutional review and sponsor consideration, the PI must submit a complete NCE request to the Office of Research & Innovation (ORI) at least forty-five (45) days prior to the project's current end date. Requests submitted with less than 45 days remaining will be reviewed on a case-by-case basis and may not be approved for submission if there is insufficient time for sponsor review.
The PI is responsible for preparing and submitting the following documents to ORI:
A formal NCE request letter or the sponsor's required form.
A clear justification explaining the need for the extension and how the remaining work will be completed within the extended timeframe.
An estimate of the remaining funds and a brief plan for their use during the extension period.
The requested new end date.
ORI will review the NCE request to ensure the justification is sound, sufficient funds remain, and the request complies with sponsor and institutional policies.
Once the request is finalized, ORI will route it for any required internal signatures.
The AOR in ORI will officially submit the approved request to the sponsoring agency. ORI will manage all communications with the sponsor regarding the request.