The PI works with department or college-level grant administrators to:

• Review award terms for rebudgeting flexibility
• Confirm if the proposed change is within rebudgeting authority or requires prior sponsor approval
• Draft a justification for the modification

Step 3: Prepare Budget Modification Request

The following materials are prepared:

• Revised budget (in sponsor or institutional format)
• Budget justification explaining the rationale
• Any required forms or sponsor-specific documentation
• Updated scope or timeline, if applicable

Step 4: Submit to ORI

The request must be submitted via email, with the required attachments, to ORI for institutional review.

Step 5: ORI Review

ORI will:

• Verify compliance with sponsor terms and institutional policy
• Determine if prior sponsor approval is required
• Submit request to sponsor if needed (e.g., via Research.gov or Grants.gov)

Step 6: Approval and Implementation

• If sponsor approval is needed, implementation occurs only after written approval is received.
• If no sponsor approval is needed, ORI will issue internal approval to proceed with budget changes.
• ORI will update internal records and notify the PI and department.

Common Budget Changes That May Require Sponsor Approval:

According to Federal Uniform Guidance (2 CFR 200.308), these may require prior approval:

• Change in the scope or objectives of the project
• Transfer of funds budgeted for participant support costs
• Addition of a subaward not originally approved
• Changes in key personnel or level of effort
• Carryforward of funds if not automatically authorized

Best Practices:

• Always consult ORI before making financial changes
• Maintain documentation of all budget decisions
• Ensure that changes are aligned with the project's approved goals
• Use institutional systems to track and document modifications