This policy applies to all Pls, departmental staff, and administrative units involved in managing externally sponsored research and programmatic awards.
A change to the allocation of funds within an approved sponsored award budget.
Funds provided by a sponsor to cover items such as stipends, travel allowances, and registration fees for participants or trainees (but not employees) in connection with conferences or training projects.
The individual with primary responsibility for the design, execution, and management of a sponsored award.
Explicit permission required from the sponsoring agency before a specific action or budget change can be implemented.
A grant, contract, or other agreement from an external sponsor to fund a specific project.
All budget modifications on sponsored awards must be reviewed and approved by ORI prior to implementation, unless the modification is explicitly allowable without prior approval under sponsor terms (e.g., under expanded authorities). Budget changes must comply with:
The sponsor's terms and conditions
Institutional policies
Applicable federal and state laws
Modifications requiring prior sponsor approval (e.g., rebudgeting participant support costs, significant changes in scope) must be submitted to the sponsor by the ORI, not the PI directly.
The Principal Investigator (PI) identifies the need to adjust the budget due to:
Reallocation between categories (e.g., from equipment to personnel)
Addition or removal of subawards
Transfer of participant support funds
Addition of cost-sharing
Alignment with project changes (e.g., staffing, delays)