PROCEDURE TITLE: Budget Modifications

APPLIES TO:

This procedure applies to all principal investigators, departmental grant administrators, and administrative units involved in the financial management of externally sponsored awards

ADMINISTRATIVE AUTHORITY:

Office of Research & Innovation

Sponsored Programs

Office of the Provost and Vice President of Academic & Student Affairs

APPROVED BY:

President Koffi C. Akakpo

EFFECTIVE DATE:

NEXT REVIEW DATE:

A principal investigator (PI) may request a budget adjustment on a grant for several valid and strategic reasons. These adjustments typically require approval from the Office of Research and Innovation (ORI) and, depending on the sponsor and the nature of the change, may also require sponsor approval. Typical reasons a PI might request a budget adjustment include the reallocation of funds between budget categories due to a change in project needs or underspending in each budget category. Personnel changes, equipment needs, travel adjustments, subaward or consultant changes, or sponsor-imposed changes are additional reasons for budget adjustment requests.

The purpose of this procedure is to outline the institutional policy and procedure for requesting and seeking approval for budget modifications on existing sponsored awards, thereby ensuring compliance with sponsor guidelines, federal regulations (e.g., Uniform Guidance 2 CFR 200), and institutional oversight.