PROCEDURE TITLE:

Sponsored Project Closeout

APPLIES TO:

All principal investigators, departmental staff, and administrative units involved in managing externally sponsored projects

ADMINISTRATIVE AUTHORITY:

Office of Research & Innovation (ORI)

Sponsored Projects

Office of the Provost and Vice President of Academic & Student Affairs Division of Finance & Administration

APPROVED BY:

EFFECTIVE DATE:

NEXT REVIEW DATE:

The timely and accurate closeout of sponsored projects is a critical institutional responsibility. This procedure establishes the required actions and shared responsibilities for finalizing all financial, technical, and administrative aspects of a sponsored award. Adherence to this procedure is mandatory to ensure compliance with sponsor requirements, federal regulations, and sound financial stewardship.

The process of completing all required reports, reconciling all financial transactions, and fulfilling all administrative obligations with a sponsored project after its period of performance has ended.