from another institution.

Relinquishing Statement

A formal document from the originating institution certifying the amount of funds being relinquished and the official termination date of the award at that institution.

Sponsored Project

A research, training, or public service activity that receives funding from an external source through a grant, contract, or cooperative agreement.

PROCESS:

The transfer of a sponsored project is a multi-party process that requires careful coordination.

1. Initiation by the Principal Investigator

As soon as the decision to move to KSU is made, the incoming PI must:

  • Notify their Program Officer at the sponsoring agency of their intent to transfer the award.
  • Notify the sponsored programs office at their Originating Institution to begin their internal relinquishment process.
  • Notify the KSU Office of Research & Innovation (ORI) and their new KSU Department Chair of their intent to transfer the award.

2. Proposal Submission by KSU

In most cases, a transfer requires KSU to submit a formal "transfer proposal" to the sponsoring agency. The PI must work with ORI to prepare and submit this proposal, which typically includes:

  • A scope of work for the remaining project period.
  • A detailed budget and budget justification for the remaining funds to be spent at KSU.
  • All other required administrative documents (e.g., PI biosketch, resources page).

The PI must adhere to all internal deadlines outlined in KSU's Proposal Submission Procedure.

3. Documentation from the Originating Institution

The PI is responsible for securing the following documents from their Originating Institution and providing them to ORI:

  • The official Relinquishing Statement.
  • Final financial reports detailing expenditures at the Originating Institution.
  • A copy of the original notice of award and any subsequent modifications.