Upon request, HR may assist in screening applications for a particular role and disqualify any applicants who do not meet the minimum qualifications of the job description. The hiring official shall create a search committee, which will be charged with evaluating the applications of the qualified candidates.

Each search committee shall be composed of at least three (3) current KSU employees; however, it is preferred that search committees are composed of five (5) employees. Search committees must consist of at least one (1) employee who is not a member of the division within the vacancy. After a search committee has been formed, the hiring official is responsible for sharing applicants with all members of the search committee.

After reviewing the resumes or curricula vitae of all candidates who properly submitted an application for a position, the search committee will select the most qualified candidates and offer them interviews. Although there is not a minimum number of candidates a search committee must interview, it is strongly recommended that a committee interviews at least three (3) candidates before making a hiring decision.

The search committee shall notify HR of its preferred final candidate. HR will then complete reference checks on the selected finalist prior to making an employment offer. It is recommended that HR completes at least three (3) reference checks before extending an offer to the finalist. A candidate's signed application authorizes KSU to request information pertinent to his or her work experience, education, and training.

Prior to employment, selected candidates must satisfactorily complete a background check conducted through HR.

Various laws and regulations may require the verification of certain education and professional credentials. These requirements further require appropriate action, up to and including termination of employment for falsification of qualification statements.

HR is responsible for conducting most of the legally required credential verifications and is required to complete such verifications within 90 days of the employee's start date.

The following credentials must be verified:

When a permanent employee transfers from one KSU department to another, credentials that have already been verified and documented in his or her personnel file do not have to be verified again.

If a selected candidate's highest post-secondary degree is a foreign degree, the hiring department is responsible for verifying it. The hiring department must submit documentation (e.g., certified transcripts, employee-provided proofs of degrees, etc.) of any foreign-degree verification to HR as part of the background check process. Such documentation should be produced during the hiring process; however, it must be produced within 90 days of the selected candidate's start date.