status, such as hiring, promotions, transfers, salary adjustments, terminations, and other employment-related changes. It provides a standardized way to document personnel actions, ensuring proper approvals, compliance with KSU policies, and accurate record-keeping.
A document used to request and gain approval to fill a vacant position. This form is typically submitted to ensure that hiring aligns with KSU's needs, budget constraints, and strategic priorities. The position vacancy form includes details about the vacant position, such as the job title, department, reason for the vacancy, and justification for filling the role. It also requires an attached job description to proceed with posting the position.
If an existing position becomes vacant, or if a new position is requested, the hiring supervisor for that position must complete a position vacancy form. The position vacancy form must then be approved by the hiring supervisor's vice president, the Vice President for Finance & Administration, and the Office of Human Resources (HR). Once the position vacancy form is approved, HR will post the position.
Open positions must be publicly posted for a minimum of five (5) business days.
The opening and closing dates are included on each job posting. Only applications received on or before 11:59 p.m. ET on a posting's closing date shall be considered. No employment offer or other commitment may be extended to a candidate prior to the end of the posting period. A department may request to extend the posting period as needed by contacting HR. Extensions to posting periods must be for at least three (3) business days.
The maximum posting period for a position is six (6) months from the date of the initial posting, and this maximum posting period includes initial recruitment processes and extensions.
To promote career advancement and to fill job openings with individuals who possess the best available skills, permanent full-time or part-time employees are eligible to seek a transfer to another department or to another position within their current department.
The employee must have successfully completed his or her 90-day introductory period and must have served in his or her current position for at least six (6) months before applying for a position change. An employee seeking a transfer is encouraged to notify his or her supervisor before he or she submits an application, but such notification is not required.
Upon the advance approval of their supervisors, permanent full-time or part-time employees may consider time spent in an interview for a KSU position (including travel time, if necessary) as work time. Alternatively, employees may request vacation leave, use other available paid time off, or request a flexible work schedule in accordance with department procedures.