[ { "page": 1, "items": [ { "page": 1, "type": "TITLE", "location": { "l": 229.92, "t": 680.16, "r": 381.12, "b": 650.64 }, "text": "KENTUCKY STATE UNIVERSITY", "reading_order": 0, "level": 1 }, { "page": 1, "type": "TITLE", "location": { "l": 241.92, "t": 644.64, "r": 369.36, "b": 631.2 }, "text": "Policies and Regulations", "reading_order": 1, "level": 1 }, { "page": 1, "type": "TEXT", "location": { "l": 33.12, "t": 614.64, "r": 183.84, "b": 582.24 }, "text": "POLICY TITLE:\nEmployee Benefits Policy", "reading_order": 2 }, { "page": 1, "type": "TEXT", "location": { "l": 32.64, "t": 564.96, "r": 190.08, "b": 531.12 }, "text": "APPLIES TO:\nFull-time Faculty and Staff", "reading_order": 3 }, { "page": 1, "type": "TEXT", "location": { "l": 33.12, "t": 514.08, "r": 214.56, "b": 480.24 }, "text": "ADMINISTRATIVE AUTHORITY:\nOffice of Human Resources", "reading_order": 4 }, { "page": 1, "type": "TEXT", "location": { "l": 32.64, "t": 462.48, "r": 295.2, "b": 428.64 }, "text": "APPROVED BY:\nPresident Koffi C. Akakpo (Interim Approval)", "reading_order": 5 }, { "page": 1, "type": "TEXT", "location": { "l": 32.88, "t": 411.36, "r": 153.12, "b": 377.76 }, "text": "EFFECTIVE DATE:\nSeptember 26, 2025", "reading_order": 6 }, { "page": 1, "type": "TITLE", "location": { "l": 33.36, "t": 360.24, "r": 153.84, "b": 345.6 }, "text": "NEXT REVIEW DATE:", "reading_order": 7, "level": 2 }, { "page": 1, "type": "TEXT", "location": { "l": 33.6, "t": 342.96, "r": 402.72, "b": 327.36 }, "text": "Six Months from Approval if Not Renewed or Made Permanent", "reading_order": 8 }, { "page": 1, "type": "TITLE", "location": { "l": 34.08, "t": 317.52, "r": 153.6, "b": 303.84 }, "text": "POLICY STATEMENT:", "reading_order": 9, "level": 2 }, { "page": 1, "type": "TEXT", "location": { "l": 33.12, "t": 300.96, "r": 578.4, "b": 242.16 }, "text": "Kentucky State University is committed to providing a comprehensive benefits package that supports the health, financial security, and overall well-being of its employees and their families. The benefits described in this policy apply to all full-time faculty and staff, unless otherwise specified. Benefits may change annually, and the Office of Human Resources maintains the most up-to-date list of offerings.", "reading_order": 10 }, { "page": 1, "type": "TITLE", "location": { "l": 34.08, "t": 225.84, "r": 115.92, "b": 211.92 }, "text": "DEFINITIONS:", "reading_order": 11, "level": 2 }, { "page": 1, "type": "TEXT", "location": { "l": 33.36, "t": 209.28, "r": 577.44, "b": 180.72 }, "text": "Full-time Faculty: Employees engaged in teaching or research duties who meet the University's definition of full-time status.", "reading_order": 12 }, { "page": 1, "type": "TEXT", "location": { "l": 33.84, "t": 165.84, "r": 496.56, "b": 151.44 }, "text": "Full-time Staff: Non-faculty employees who meet the University's definition of full-time status.", "reading_order": 13 }, { "page": 1, "type": "TEXT", "location": { "l": 33.6, "t": 136.56, "r": 447.84, "b": 121.68 }, "text": "Eligible Dependents: Spouses and dependent children as defined by plan provisions.", "reading_order": 14 }, { "page": 1, "type": "TITLE", "location": { "l": 34.08, "t": 104.88, "r": 92.88, "b": 90.96 }, "text": "PROCESS:", "reading_order": 15, "level": 2 }, { "page": 1, "type": "TITLE", "location": { "l": 34.08, "t": 87.12, "r": 128.16, "b": 73.2 }, "text": "Insurance Plans", "reading_order": 16, "level": 2 }, { "page": 1, "type": "TEXT", "location": { "l": 33.84, "t": 71.28, "r": 577.44, "b": 42.24 }, "text": "Kentucky State University offers comprehensive insurance options to support the health and financial security of employees and their families:", "reading_order": 17 } ] }, { "page": 2, "items": [ { "page": 2, "type": "LIST_ITEM", "location": { "l": 50.64, "t": 739.68, "r": 474, "b": 725.28 }, "text": "Medical Insurance: Preventive care, doctor visits, hospital stays, and prescriptions.", "marker": "•", "list_id": "L1", "level": 0, "reading_order": 0 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 50.64, "t": 709.68, "r": 477.6, "b": 695.04 }, "text": "Dental Insurance: Preventive care, routine cleanings, and major dental procedures.", "marker": "•", "list_id": "L1", "level": 0, "reading_order": 1 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 51.12, "t": 679.68, "r": 412.08, "b": 665.52 }, "text": "Vision Insurance: Eye exams, prescription glasses, and contact lenses.", "marker": "•", "list_id": "L1", "level": 0, "reading_order": 2 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 51.6, "t": 649.92, "r": 577.2, "b": 620.64 }, "text": "Life Insurance: Basic term life coverage provided by the University, with options to purchase additional coverage for employees and dependents.", "marker": "•", "list_id": "L1", "level": 0, "reading_order": 3 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 51.12, "t": 605.28, "r": 577.68, "b": 576.72 }, "text": "Flexible Spending Accounts (FSA): Pre-tax contributions for eligible healthcare and dependent care expenses.", "marker": "•", "list_id": "L1", "level": 0, "reading_order": 4 }, { "page": 2, "type": "TITLE", "location": { "l": 33.6, "t": 558, "r": 122.88, "b": 543.6 }, "text": "Tuition Waiver", "reading_order": 5, "level": 2 }, { "page": 2, "type": "TEXT", "location": { "l": 33.84, "t": 541.68, "r": 577.92, "b": 513.36 }, "text": "After 90 days of continuous employment, regular and grant-funded full-time staff are eligible for tuition waivers as follows:", "reading_order": 6 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 50.4, "t": 497.04, "r": 327.6, "b": 483.12 }, "text": "Employees: Up to 2 courses (6 credits) per semester", "marker": "•", "list_id": "L2", "level": 0, "reading_order": 7 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 50.4, "t": 467.04, "r": 314.64, "b": 453.12 }, "text": "Spouses: Up to 2 courses (6 credits) per semester", "marker": "•", "list_id": "L2", "level": 0, "reading_order": 8 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 50.4, "t": 437.76, "r": 372.72, "b": 423.12 }, "text": "Dependent children: Up to 2 courses (6 credits) per semester", "marker": "•", "list_id": "L2", "level": 0, "reading_order": 9 }, { "page": 2, "type": "TEXT", "location": { "l": 33.6, "t": 408, "r": 577.68, "b": 378.72 }, "text": "A maximum of 6 credits per semester may be waived, either for one individual or shared among eligible dependents. Employees are responsible for all non-tuition fees.", "reading_order": 10 }, { "page": 2, "type": "TITLE", "location": { "l": 33.6, "t": 360.96, "r": 246, "b": 346.32 }, "text": "Employee Assistance Program (EAP)", "reading_order": 11, "level": 2 }, { "page": 2, "type": "TEXT", "location": { "l": 33.6, "t": 344.4, "r": 577.44, "b": 315.36 }, "text": "Confidential counseling and support are available to employees and household family members, including assistance with personal, family, financial, and legal concerns.", "reading_order": 12 }, { "page": 2, "type": "TITLE", "location": { "l": 33.6, "t": 299.76, "r": 138, "b": 285.36 }, "text": "Holiday Schedule", "reading_order": 13, "level": 2 }, { "page": 2, "type": "TEXT", "location": { "l": 33.6, "t": 283.44, "r": 577.68, "b": 254.4 }, "text": "Kentucky State University observes designated paid holidays each year, as published annually by the Office of Human Resources. 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Employees should refer to the official Holiday Schedule posted on the HR website each year for specific dates.", "reading_order": 1 }, { "page": 3, "type": "TITLE", "location": { "l": 34.08, "t": 662.64, "r": 143.52, "b": 648.24 }, "text": "Statutory Benefits", "reading_order": 2, "level": 2 }, { "page": 3, "type": "LIST_ITEM", "location": { "l": 51.6, "t": 628.8, "r": 578.16, "b": 585.84 }, "text": "Retirement Plans: Participation required in either the Teachers' Retirement System (TRS), Kentucky Public Pensions Authority (KPPA/KERS), or an Optional Retirement Plan (ORP) such as Teachers Insurance and Annuity Association (TIAA) or Corebridge Financial, based on job classification.", "marker": "•", "list_id": "L4", "level": 0, "reading_order": 3 }, { "page": 3, "type": "LIST_ITEM", "location": { "l": 51.36, "t": 567.36, "r": 523.2, "b": 553.68 }, "text": "Social Security (FICA): Employee and employer contributions in accordance with federal law.", "marker": "•", "list_id": "L4", "level": 0, "reading_order": 4 }, { "page": 3, "type": "LIST_ITEM", "location": { "l": 51.6, "t": 537.12, "r": 577.68, "b": 509.28 }, "text": "Workers' Compensation: Coverage for work-related injuries or illnesses, with claims processed under Kentucky statutes.", "marker": "•", "list_id": "L4", "level": 0, "reading_order": 5 }, { "page": 3, "type": "TITLE", "location": { "l": 34.32, "t": 490.32, "r": 149.52, "b": 475.92 }, "text": "Additional Benefits", "reading_order": 6, "level": 2 }, { "page": 3, "type": "LIST_ITEM", "location": { "l": 51.6, "t": 473.76, "r": 577.44, "b": 444.72 }, "text": "Voluntary Retirement Savings: Employees may also contribute to voluntary 403(b), 401(k), and 457(b) plans through TRS, TIAA, or Corebridge.", "marker": "•", "list_id": "L5", "level": 0, "reading_order": 7 }, { "page": 3, "type": "TITLE", "location": { "l": 33.6, "t": 429.36, "r": 266.64, "b": 415.2 }, "text": "REFERENCES AND RELATED MATERIALS:", "reading_order": 8, "level": 2 }, { "page": 3, "type": "TEXT", "location": { "l": 34.08, "t": 412.56, "r": 125.52, "b": 399.84 }, "text": "Faculty Handbook", "reading_order": 9 }, { "page": 3, "type": "TEXT", "location": { "l": 34.08, "t": 397.68, "r": 121.68, "b": 385.44 }, "text": "Holiday Schedule", "reading_order": 10 }, { "page": 3, "type": "TEXT", "location": { "l": 33.6, "t": 383.28, "r": 276.48, "b": 370.08 }, "text": "KSU Human Resources Policies and Benefit Guide", "reading_order": 11 }, { "page": 3, "type": "TITLE", "location": { "l": 34.32, "t": 353.76, "r": 102.24, "b": 339.84 }, "text": "CONTACTS:", "reading_order": 12, "level": 2 }, { "page": 3, "type": "TABLE", "location": { "l": 34.8, "t": 324.24, "r": 575.28, "b": 292.56 }, "text": "
SubjectOfficeTelephoneE-mail
General QuestionsHuman Resources(502) 597-6667human.resources@kysu.edu
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Revision TypeDate of Issuance/RevisionDrafter(s)/Editor(s)
Issued (New Policy)September 2025Kendra Herve
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