• BO and OHR conduct quarterly PIN reviews.
  • Department heads receive periodic budget utilization reports.
  • Significant deviations are escalated to CFO/President.

Communication

  • Departments provide annual team structure updates.
  • BO issues verification forms annually for completion/return.
  • OHR communicates position changes clearly and appropriately to affected employees.

REFERENCES AND RELATED MATERIALS:

  • Kentucky State University Gold Book
  • Position Authorization Request (PAR) Form
  • Budget Office Guidelines

CONTACTS:

SubjectOfficeTelephoneE-mail
General QuestionsHuman Resources(502) 597-6667human.resources@kysu.edu

HISTORY:

Revision TypeDate of Issuance/RevisionDrafter(s)/Editor(s)
Issued (New Policy)September 2025Kendra Herve