Budget Alignment: The process of ensuring that a proposed position is consistent with budgetary goals and that adequate funds are available.

Cabinet-Level Position: Senior leadership roles that follow procedures outlined in the University's Gold Book for approval and processing.

Position Creation: The process of establishing a new, Board-approved budgeted position within the BPL.

Position Modification: Changes to an existing position, including title, salary, reporting line, or scope of duties.

Position Deactivation: The removal or elimination of a budgeted position that is no longer necessary or aligned with organizational needs.

Shared Document: A restricted-access file maintained jointly by BO and OHR for BPL tracking, updates, and reporting.

Quarterly Review: Scheduled collaborative meetings between BO and OHR (January, March, June, September) to evaluate positions and update the BPL.

PROCESS:

Position Creation/Hiring

• Department submits a PVA with job description and PIN to OHR.
• OHR aligns job title, salary range, fringe, and anticipated start date; forwards to BO.
• BO reviews for budget alignment and funding availability.
• oIf approved → BO assigns codes, forwards to CFO/President for final approval.
• oIf declined → BO notifies originating department immediately.
• Upon CFO/President approval → BO updates the BPL and forwards PVA to OHR.
• OHR posts the position for a minimum of five (5) days.

Position Updates/Modifications

• Requests for modifications follow the same PVA process.
• Cabinet-level positions require procedures outlined in the Gold Book.
• Once approved, BO updates the BPL with revised information.

Position Deactivation

• Departments submit a request to OHR.
• BO and OHR review and seek CFO/President approval.
• Quarterly review determines positions for deactivation/elimination; final approval by CFO/President.

Monitoring and Reporting