Budget Alignment: The process of ensuring that a proposed position is consistent with budgetary goals and that adequate funds are available.
Cabinet-Level Position: Senior leadership roles that follow procedures outlined in the University's Gold Book for approval and processing.
Position Creation: The process of establishing a new, Board-approved budgeted position within the BPL.
Position Modification: Changes to an existing position, including title, salary, reporting line, or scope of duties.
Position Deactivation: The removal or elimination of a budgeted position that is no longer necessary or aligned with organizational needs.
Shared Document: A restricted-access file maintained jointly by BO and OHR for BPL tracking, updates, and reporting.
Quarterly Review: Scheduled collaborative meetings between BO and OHR (January, March, June, September) to evaluate positions and update the BPL.
Department submits a PVA with job description and PIN to OHR.
OHR aligns job title, salary range, fringe, and anticipated start date; forwards to BO.
BO reviews for budget alignment and funding availability.
If approved → BO assigns codes, forwards to CFO/President for final approval.
If declined → BO notifies originating department immediately.
Upon CFO/President approval → BO updates the BPL and forwards PVA to OHR.
OHR posts the position for a minimum of five (5) days.
Requests for modifications follow the same PVA process.
Cabinet-level positions require procedures outlined in the Gold Book.
Once approved, BO updates the BPL with revised information.
Departments submit a request to OHR.
BO and OHR review and seek CFO/President approval.
Quarterly review determines positions for deactivation/elimination; final approval by CFO/President.