KENTUCKY STATE UNIVERSITY

Policies and Regulations

POLICY TITLE: Budgeted Position List Policy

APPLIES TO: Faculty Staff

ADMINISTRATIVE AUTHORITY: Budget Office (BO) and Office of Human Resources (OHR)

APPROVED BY:

President Koffi C. Akakpo (Interim Approval)

EFFECTIVE DATE:

September 26, 2025

EXPIRATION DATE:

Six Months from Approval if Not Renewed or Made Permanent

POLICY STATEMENT:

The Budgeted Position List (BPL) Policy establishes the guidelines and processes for managing and governing positions within KSU. The purpose of this policy is to ensure effective allocation of resources, financial accountability, approval flow, and alignment with organizational goals.

DEFINITIONS:

Budgeted Position List (BPL): The official record of all approved, funded positions at KSU, maintained by the Budget Office in collaboration with HR.

Position Identification Number (PIN): A unique number assigned to each budgeted position for tracking and reporting purposes.

Position Authorization Request (PAR): A formal request required to create, modify, or fill a position, including job description, PIN, salary range, and anticipated start date.