[ { "page": 1, "items": [ { "page": 1, "type": "TEXT", "location": { "l": 33.12, "t": 595.68, "r": 252.48, "b": 561.6 }, "text": "POLICY TITLE:\nReturn of Title IV Financial Aid Policy", "reading_order": 0 }, { "page": 1, "type": "TEXT", "location": { "l": 33.36, "t": 543.6, "r": 275.28, "b": 510.96 }, "text": "APPLIES TO:\nAll students receiving Title IV Federal Aid", "reading_order": 1 }, { "page": 1, "type": "TEXT", "location": { "l": 33.6, "t": 492.96, "r": 214.08, "b": 460.32 }, "text": "ADMINISTRATIVE AUTHORITY:\nOffice of Financial Aid", "reading_order": 2 }, { "page": 1, "type": "TEXT", "location": { "l": 33.36, "t": 442.32, "r": 291.6, "b": 408.24 }, "text": "APPROVED BY:\nPresident Koffi C. Akakpo (Interim Approval)", "reading_order": 3 }, { "page": 1, "type": "TEXT", "location": { "l": 33.84, "t": 390, "r": 154.32, "b": 357.12 }, "text": "EFFECTIVE DATE:\nSeptember 26, 2025", "reading_order": 4 }, { "page": 1, "type": "TEXT", "location": { "l": 32.88, "t": 339.36, "r": 414.72, "b": 305.52 }, "text": "EXPIRATION DATE:\nSixth Months from Approval if Not Renewed or Made Permanent", "reading_order": 5 }, { "page": 1, "type": "TITLE", "location": { "l": 33.84, "t": 288.24, "r": 154.56, "b": 273.12 }, "text": "NEXT REVIEW DATE:", "reading_order": 6, "level": 2 }, { "page": 1, "type": "TITLE", "location": { "l": 33.84, "t": 239.76, "r": 155.04, "b": 225.36 }, "text": "POLICY STATEMENT:", "reading_order": 7, "level": 2 }, { "page": 1, "type": "TEXT", "location": { "l": 33.36, "t": 222.72, "r": 590.4, "b": 163.92 }, "text": "The Higher Education Amendments of 1998 established regulations requiring institutions to return unearned Title IV funds when students withdraw from all classes prior to completing 60% of a term. When a student withdraws from Kentucky State University, both the University and the student may be responsible for returning federal financial aid funds.", "reading_order": 8 }, { "page": 1, "type": "TEXT", "location": { "l": 33.36, "t": 149.76, "r": 586.8, "b": 105.36 }, "text": "Title IV aid is earned in direct proportion to the number of days a student is enrolled. Students who withdraw before the 60% point of a semester may have aid reduced or canceled. Students remaining enrolled beyond 60% of the term are considered to have earned 100% of their aid.", "reading_order": 9 }, { "page": 1, "type": "TITLE", "location": { "l": 33.6, "t": 88.08, "r": 114.72, "b": 72.96 }, "text": "DEFINITIONS:", "reading_order": 10, "level": 2 }, { "page": 1, "type": "TEXT", "location": { "l": 34.08, "t": 57.36, "r": 551.28, "b": 28.32 }, "text": "Title IV Aid: Federal student aid programs including Pell Grant, SEOG, TEACH Grant, Direct Subsidized and Unsubsidized Loans, Perkins Loan, and Direct PLUS Loans.", "reading_order": 11 } ] }, { "page": 2, "items": [ { "page": 2, "type": "TEXT", "location": { "l": 33.6, "t": 743.76, "r": 574.08, "b": 729.6 }, "text": "Earned Aid: The portion of Title IV aid a student is entitled to based on the percentage of the term completed.", "reading_order": 0 }, { "page": 2, "type": "TEXT", "location": { "l": 33.84, "t": 715.2, "r": 577.44, "b": 686.64 }, "text": "Unearned Aid: The portion of Title IV aid that must be returned when a student withdraws prior to completing 60% of the enrollment period.", "reading_order": 1 }, { "page": 2, "type": "TEXT", "location": { "l": 33.6, "t": 671.76, "r": 549.6, "b": 642.96 }, "text": "Percentage Completed: The ratio of calendar days attended to total calendar days in the term (excluding scheduled breaks of 5 or more consecutive days).", "reading_order": 2 }, { "page": 2, "type": "TEXT", "location": { "l": 33.6, "t": 628.56, "r": 547.44, "b": 601.2 }, "text": "Post-Withdrawal Disbursement: Aid disbursed after withdrawal when earned aid exceeds aid previously disbursed.", "reading_order": 3 }, { "page": 2, "type": "TITLE", "location": { "l": 36.72, "t": 582.48, "r": 96, "b": 568.8 }, "text": "PROCESS:", "reading_order": 4, "level": 2 }, { "page": 2, "type": "TITLE", "location": { "l": 51.6, "t": 552, "r": 195.12, "b": 539.04 }, "text": "1. Withdrawal Notification", "reading_order": 5, "level": 2 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 87.84, "t": 536.88, "r": 522, "b": 524.16 }, "text": "Students contemplating withdrawal must contact the Office of Student Financial Aid.", "marker": "o", "list_id": "L1", "level": 0, "reading_order": 6 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 87.6, "t": 522.24, "r": 439.44, "b": 509.76 }, "text": "Withdrawals must be processed through the Office of the Registrar.", "marker": "o", "list_id": "L1", "level": 0, "reading_order": 7 }, { "page": 2, "type": "TITLE", "location": { "l": 51.36, "t": 507.84, "r": 268.08, "b": 495.6 }, "text": "2. Calculation of Earned vs. Unearned Aid", "reading_order": 8, "level": 2 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 87.12, "t": 492.96, "r": 403.2, "b": 480.72 }, "text": "Earned Aid = Total Disbursable Aid × Percentage Completed.", "marker": "o", "list_id": "L2", "level": 0, "reading_order": 9 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 88.08, "t": 478.32, "r": 384.72, "b": 465.84 }, "text": "If Earned Aid equals disbursed aid, no return is required.", "marker": "o", "list_id": "L2", "level": 0, "reading_order": 10 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 86.88, "t": 463.68, "r": 525.36, "b": 451.2 }, "text": "If Earned Aid exceeds disbursed aid, a post-withdrawal disbursement may be offered.", "marker": "o", "list_id": "L2", "level": 0, "reading_order": 11 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 87.36, "t": 448.8, "r": 462, "b": 436.56 }, "text": "If Earned Aid is less than disbursed aid, the difference must be returned.", "marker": "o", "list_id": "L2", "level": 0, "reading_order": 12 }, { "page": 2, "type": "TITLE", "location": { "l": 51.36, "t": 434.4, "r": 197.28, "b": 421.92 }, "text": "3. University Responsibility", "reading_order": 13, "level": 2 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 87.12, "t": 419.76, "r": 306.48, "b": 407.28 }, "text": "The University must return the lesser of:", "marker": "o", "list_id": "L3", "level": 0, "items": [ { "page": 2, "type": "LIST_ITEM", "location": { "l": 106.32, "t": 404.88, "r": 234, "b": 392.88 }, "text": "Total Unearned Aid, OR", "marker": "•", "list_id": "L3", "level": 1, "reading_order": 0 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 106.32, "t": 390.72, "r": 369.12, "b": 378.24 }, "text": "Institutional charges × Percentage of Unearned Aid.", "marker": "•", "list_id": "L3", "level": 1, "reading_order": 1 } ], "reading_order": 14 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 87.36, "t": 375.6, "r": 461.28, "b": 363.12 }, "text": "Returns must be processed within 45 days of withdrawal determination.", "marker": "o", "list_id": "L3", "level": 0, "reading_order": 15 }, { "page": 2, "type": "TITLE", "location": { "l": 51.6, "t": 360.96, "r": 185.52, "b": 348.72 }, "text": "4. Student Responsibility", "reading_order": 16, "level": 2 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 86.88, "t": 346.32, "r": 553.92, "b": 320.16 }, "text": "Students are responsible for any remaining unearned portion after the University's share is returned.", "marker": "o", "list_id": "L4", "level": 0, "reading_order": 17 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 87.6, "t": 317.04, "r": 556.8, "b": 304.32 }, "text": "Amounts owed are billed by the Bursar's Office and posted to the student's WIRED account.", "marker": "o", "list_id": "L4", "level": 0, "reading_order": 18 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 87.6, "t": 302.16, "r": 540.96, "b": 289.92 }, "text": "Students who owe repayment may be ineligible to re-enroll or receive future Title IV aid.", "marker": "o", "list_id": "L4", "level": 0, "reading_order": 19 }, { "page": 2, "type": "TITLE", "location": { "l": 51.84, "t": 287.76, "r": 152.4, "b": 275.76 }, "text": "5. Communication", "reading_order": 20, "level": 3 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 87.84, "t": 272.88, "r": 502.08, "b": 260.16 }, "text": "Students receive written or electronic notification of their repayment obligation.", "marker": "o", "list_id": "L5", "level": 0, "reading_order": 21 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 87.84, "t": 258, "r": 478.56, "b": 245.52 }, "text": "Students have 14 days to respond to a post-withdrawal disbursement offer.", "marker": "o", "list_id": "L5", "level": 0, "reading_order": 22 }, { "page": 2, "type": "TITLE", "location": { "l": 51.6, "t": 243.6, "r": 237.12, "b": 231.6 }, "text": "6. Separation from Tuition Refunds", "reading_order": 23, "level": 3 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 86.88, "t": 229.2, "r": 556.32, "b": 202.56 }, "text": "The Return of Title IV Aid process is separate from the University's tuition and fee reduction schedule.", "marker": "o", "list_id": "L6", "level": 0, "reading_order": 24 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 87.84, "t": 199.92, "r": 584.16, "b": 186.48 }, "text": "Students should refer to the Registrar's published refund/withdrawal calendar for tuition liability.", "marker": "o", "list_id": "L6", "level": 0, "reading_order": 25 }, { "page": 2, "type": "TITLE", "location": { "l": 36.72, "t": 170.64, "r": 269.52, "b": 156.96 }, "text": "REFERENCES AND RELATED MATERIALS:", "reading_order": 26, "level": 2 }, { "page": 2, "type": "TEXT", "location": { "l": 68.88, "t": 140.16, "r": 266.16, "b": 126.96 }, "text": "Higher Education Amendments of 1998", "reading_order": 27 }, { "page": 2, "type": "TEXT", "location": { "l": 69.36, "t": 124.8, "r": 315.84, "b": 112.8 }, "text": "U.S. Department of Education Title IV Regulations", "reading_order": 28 }, { "page": 2, "type": "TEXT", "location": { "l": 69.84, "t": 110.64, "r": 398.64, "b": 97.68 }, "text": "Kentucky State University Registrar's Refund/Withdrawal Calendar", "reading_order": 29 } ] }, { "page": 3, "items": [ { "page": 3, "type": "TITLE", "location": { "l": 34.8, "t": 725.76, "r": 102.48, "b": 712.08 }, "text": "CONTACTS:", "reading_order": 0, "level": 2 }, { "page": 3, "type": "TABLE", "location": { "l": 35.04, "t": 696.24, "r": 576.96, "b": 665.04 }, "text": "
SubjectOfficeTelephoneE-mail
General QuestionsOffice of Financial Aid(502) 597-6000finaidmail@kysu.edu
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Revision TypeDate of Issuance/RevisionDrafter(s)/Editor(s)
Issued (New Policy)September 2025Office of Financial Aid
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