Earned Aid: The portion of Title IV aid a student is entitled to based on the percentage of the term completed.

Unearned Aid: The portion of Title IV aid that must be returned when a student withdraws prior to completing 60% of the enrollment period.

Percentage Completed: The ratio of calendar days attended to total calendar days in the term (excluding scheduled breaks of 5 or more consecutive days).

Post-Withdrawal Disbursement: Aid disbursed after withdrawal when earned aid exceeds aid previously disbursed.

PROCESS:

1. Withdrawal Notification

• oStudents contemplating withdrawal must contact the Office of Student Financial Aid.
• oWithdrawals must be processed through the Office of the Registrar.

2. Calculation of Earned vs. Unearned Aid

• oEarned Aid = Total Disbursable Aid × Percentage Completed.
• oIf Earned Aid equals disbursed aid, no return is required.
• oIf Earned Aid exceeds disbursed aid, a post-withdrawal disbursement may be offered.
• oIf Earned Aid is less than disbursed aid, the difference must be returned.

3. University Responsibility

• oThe University must return the lesser of:
• Total Unearned Aid, OR
• Institutional charges × Percentage of Unearned Aid.
• oReturns must be processed within 45 days of withdrawal determination.

4. Student Responsibility

• oStudents are responsible for any remaining unearned portion after the University's share is returned.
• oAmounts owed are billed by the Bursar's Office and posted to the student's WIRED account.
• oStudents who owe repayment may be ineligible to re-enroll or receive future Title IV aid.

5. Communication

• oStudents receive written or electronic notification of their repayment obligation.
• oStudents have 14 days to respond to a post-withdrawal disbursement offer.

6. Separation from Tuition Refunds

• oThe Return of Title IV Aid process is separate from the University's tuition and fee reduction schedule.
• oStudents should refer to the Registrar's published refund/withdrawal calendar for tuition liability.

REFERENCES AND RELATED MATERIALS:

Higher Education Amendments of 1998

U.S. Department of Education Title IV Regulations

Kentucky State University Registrar's Refund/Withdrawal Calendar