Earned Aid: The portion of Title IV aid a student is entitled to based on the percentage of the term completed.
Unearned Aid: The portion of Title IV aid that must be returned when a student withdraws prior to completing 60% of the enrollment period.
Percentage Completed: The ratio of calendar days attended to total calendar days in the term (excluding scheduled breaks of 5 or more consecutive days).
Post-Withdrawal Disbursement: Aid disbursed after withdrawal when earned aid exceeds aid previously disbursed.
Students contemplating withdrawal must contact the Office of Student Financial Aid.
Withdrawals must be processed through the Office of the Registrar.
Earned Aid = Total Disbursable Aid × Percentage Completed.
If Earned Aid equals disbursed aid, no return is required.
If Earned Aid exceeds disbursed aid, a post-withdrawal disbursement may be offered.
If Earned Aid is less than disbursed aid, the difference must be returned.
The University must return the lesser of:
Total Unearned Aid, OR
Institutional charges × Percentage of Unearned Aid.
Returns must be processed within 45 days of withdrawal determination.
Students are responsible for any remaining unearned portion after the University's share is returned.
Amounts owed are billed by the Bursar's Office and posted to the student's WIRED account.
Students who owe repayment may be ineligible to re-enroll or receive future Title IV aid.
Students receive written or electronic notification of their repayment obligation.
Students have 14 days to respond to a post-withdrawal disbursement offer.
The Return of Title IV Aid process is separate from the University's tuition and fee reduction schedule.
Students should refer to the Registrar's published refund/withdrawal calendar for tuition liability.
Higher Education Amendments of 1998
U.S. Department of Education Title IV Regulations
Kentucky State University Registrar's Refund/Withdrawal Calendar