[ { "page": 1, "items": [ { "page": 1, "type": "TITLE", "location": { "l": 242.16, "t": 644.4, "r": 369.36, "b": 631.44 }, "text": "Policies and Regulations", "reading_order": 0, "level": 1 }, { "page": 1, "type": "TITLE", "location": { "l": 34.32, "t": 606, "r": 153.84, "b": 572.88 }, "text": "REGULATION TITLE: Essential Employees", "reading_order": 1, "level": 2 }, { "page": 1, "type": "TEXT", "location": { "l": 33.84, "t": 554.88, "r": 107.28, "b": 522.48 }, "text": "APPLIES TO:\nStaff", "reading_order": 2 }, { "page": 1, "type": "TEXT", "location": { "l": 33.84, "t": 504, "r": 214.8, "b": 470.64 }, "text": "ADMINISTRATIVE AUTHORITY:\nOffice of Human Resources", "reading_order": 3 }, { "page": 1, "type": "TEXT", "location": { "l": 33.84, "t": 452.16, "r": 184.08, "b": 418.8 }, "text": "APPROVED BY:\nPresident Koffi C. Akakpo", "reading_order": 4 }, { "page": 1, "type": "TEXT", "location": { "l": 34.08, "t": 401.04, "r": 133.68, "b": 368.16 }, "text": "EFFECTIVE DATE: July 21, 2025", "reading_order": 5 }, { "page": 1, "type": "TEXT", "location": { "l": 33.6, "t": 349.2, "r": 153.6, "b": 317.04 }, "text": "NEXT REVIEW DATE: July 21, 2027", "reading_order": 6 }, { "page": 1, "type": "TITLE", "location": { "l": 34.08, "t": 300.72, "r": 187.2, "b": 286.08 }, "text": "REGULATION STATEMENT:", "reading_order": 7, "level": 3 }, { "page": 1, "type": "TEXT", "location": { "l": 33.36, "t": 267.84, "r": 578.4, "b": 205.2 }, "text": "During extraordinary circumstances, Kentucky State University (KSU) may suspend normal operations and classes, in whole or in part. During such situations, staff members designated as essential employees must fulfill their duties as set forth in this regulation in order to ensure the continuation of essential operations, attend to the needs of students and other members of the KSU community, and protect KSU's campus and assets.", "reading_order": 8 }, { "page": 1, "type": "TITLE", "location": { "l": 34.32, "t": 186.72, "r": 115.68, "b": 172.56 }, "text": "DEFINITIONS:", "reading_order": 9, "level": 3 }, { "page": 1, "type": "TITLE", "location": { "l": 34.32, "t": 154.08, "r": 133.2, "b": 140.64 }, "text": "Essential Employee", "reading_order": 10, "level": 3 }, { "page": 1, "type": "TEXT", "location": { "l": 33.84, "t": 138, "r": 578.16, "b": 91.92 }, "text": "An essential employee is a staff member designated by his or her supervisor and the Office of Human Resources (HR) as having a position with duties critical to the continuation of key operations and services in the event of a suspension of operations.", "reading_order": 11 }, { "page": 1, "type": "TITLE", "location": { "l": 33.84, "t": 73.44, "r": 165.6, "b": 60.24 }, "text": "Suspension of Operations", "reading_order": 12, "level": 3 }, { "page": 1, "type": "TEXT", "location": { "l": 33.84, "t": 57.36, "r": 577.2, "b": 43.44 }, "text": "A suspension of operations is any decision that results in the suspension of KSU operations, in whole or in part,", "reading_order": 13 } ] }, { "page": 2, "items": [ { "page": 2, "type": "TEXT", "location": { "l": 33.12, "t": 755.04, "r": 403.68, "b": 740.4 }, "text": "and which may include the closure of KSU's campus and class cancellations.", "reading_order": 0 }, { "page": 2, "type": "TITLE", "location": { "l": 33.6, "t": 722.16, "r": 93.6, "b": 707.76 }, "text": "PROCESS:", "reading_order": 1, "level": 3 }, { "page": 2, "type": "TITLE", "location": { "l": 33.36, "t": 690.72, "r": 220.56, "b": 677.52 }, "text": "Identification of Essential Employees", "reading_order": 2, "level": 3 }, { "page": 2, "type": "TEXT", "location": { "l": 33.12, "t": 676.08, "r": 578.16, "b": 647.52 }, "text": "Supervisors must work with HR when designating employees as essential employees. The determination shall be made on the basis of the essential duties of the employees' positions and the needs of KSU.", "reading_order": 3 }, { "page": 2, "type": "TEXT", "location": { "l": 33.36, "t": 632.16, "r": 508.8, "b": 617.76 }, "text": "Supervisors are responsible for notifying employees of their designations as essential employees.", "reading_order": 4 }, { "page": 2, "type": "TEXT", "location": { "l": 33.36, "t": 603.12, "r": 348.48, "b": 589.2 }, "text": "Examples of essential employees include, but are not limited to:", "reading_order": 5 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 51.36, "t": 572.64, "r": 577.2, "b": 545.52 }, "text": "University Police Department: Campus security and police officers, dispatchers and emergency responders.", "marker": "•", "list_id": "L1", "level": 0, "reading_order": 6 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 51.6, "t": 543.12, "r": 577.92, "b": 515.04 }, "text": "Capital Planning and Facilities Management: Facilities and maintenance personnel including but not limited to housekeeping, grounds, maintenance, trades, dispatchers, warehouse, HVAC and etc.", "marker": "•", "list_id": "L1", "level": 0, "reading_order": 7 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 50.4, "t": 512.88, "r": 577.68, "b": 469.44 }, "text": "Residence Life: Residence Life Directors, Residence Hall Directors and other residence life staff. College of Agriculture, Health and Natural Sciences: Farm and aquaculture personnel responsible for animal, livestock, poultry, research, greenhouse, and aquatic life.", "marker": "•", "list_id": "L1", "level": 0, "reading_order": 8 }, { "page": 2, "type": "TITLE", "location": { "l": 33.6, "t": 454.56, "r": 335.28, "b": 441.36 }, "text": "Reporting for Duty During an Emergency or Campus Closure", "reading_order": 9, "level": 3 }, { "page": 2, "type": "TEXT", "location": { "l": 33.6, "t": 439.44, "r": 577.92, "b": 397.2 }, "text": "Supervisors shall notify employees when they must report to work during emergencies or campus closures. 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SubjectOfficeTelephoneE-mail
Regulation questionsHuman Resources(502) 597-6667Human.Resources@kysu.edu
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Revision TypeDate of Issuance/RevisionDrafter(s)/Editor(s)
Issued (New Policy) (HR Policy Manual)March 2013Unknown
RevisedAugust 9, 2024Zach Atwell
Revised (Reclassified as a Regulation)July 21, 2025Zach Atwell
RevisedMarch 2026Human Resources
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