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# Policies and Regulations

REGULATION TITLE:

Holidays

APPLIES TO:

Faculty

Staff

ADMINISTRATIVE AUTHORITY:

Office of Human Resources

APPROVED BY:

President Koffi C. Akakpo

EFFECTIVE DATE: July 21, 2025

NEXT REVIEW DATE: July 21, 2027

## REGULATION STATEMENT:

Kentucky State University (KSU) provides paid holidays to eligible employees in observation of designated state and federal holidays and to provide institutional breaks. This regulation outlines official holidays observed by KSU and the procedures for holiday pay.

## DEFINITIONS:

## Full-Time Employees

Full-time employees are employees who are continuously assigned to work a minimum of 37.5 hours per week 40 hours where entire units or offices remain open, such as Physical Plant, Public Safety, Information Services and Resources, and others), and who have an employment period of at least nine (9) months per year. Full-time employees are eligible to participate in all KSU-provided benefits.

##  Holiday Pay

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Pay provided to eligible employees for a KSU-observed holiday.

## Holiday Compensatory Time

Paid time off provided to an employee who is required to work on a holiday, to be used on another scheduled workday.

## PROCESS:

## Official Holiday Schedule

The Office of Human Resources will publish the official holiday schedule for each fiscal year. KSU observes the following paid holidays, though specific dates are subject to change:

Martin Luther King Jr. Day

• Presidents’ Day

• Spring Break (a week usually in early March)

• Memorial Day

• Juneteenth

- Independence Day

• Labor Day

• Presidential Election Day (every four years)

• Thanksgiving (Thursday and Friday)

- Governor’s Inauguration Day (every four years)

Winter Break (a two-week period of time from mid-December through New Year's Day)

## Eligibility for Holiday Pay

To be eligible for holiday pay, an employee must not be in unpaid leave status three days (3) before and three days (3) after the holiday.

## Working on a Holiday

KSU may require employees in essential roles to work on a holiday. An employee required to work on a holiday will be granted holiday compensatory time. This time must be taken within three (3) weeks of the holiday, and the employee must receive approval from their supervisor before using it.

## Holidays During Vacation Leave

An employee on authorized vacation leave will not be charged vacation time for an official KSU holiday that occurs during their leave of absence.

## REFERENCES AND RELATED MATERIALS:

• Vacation Leave Regulation

• Academic Calendar

## CONTACTS:


<table border=1 style='margin: auto; word-wrap: break-word;'><tr><td style='text-align: center; word-wrap: break-word;'>Subject</td><td style='text-align: center; word-wrap: break-word;'>Office</td><td style='text-align: center; word-wrap: break-word;'>Telephone</td><td style='text-align: center; word-wrap: break-word;'>E-mail</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Regulation questions</td><td style='text-align: center; word-wrap: break-word;'>Human Resources</td><td style='text-align: center; word-wrap: break-word;'>(502) 597-6667</td><td style='text-align: center; word-wrap: break-word;'>Human.Resources@kysu.edu</td></tr></table>

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## HISTORY:


<table border=1 style='margin: auto; word-wrap: break-word;'><tr><td style='text-align: center; word-wrap: break-word;'>Revision Type</td><td style='text-align: center; word-wrap: break-word;'>Date of Issuance/Revision</td><td style='text-align: center; word-wrap: break-word;'>Drafter(s)/Editor(s)</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Issued (New Policy) (HR Policy Manual)</td><td style='text-align: center; word-wrap: break-word;'>March 2013</td><td style='text-align: center; word-wrap: break-word;'>Unknown</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Revised</td><td style='text-align: center; word-wrap: break-word;'>August 9, 2024</td><td style='text-align: center; word-wrap: break-word;'>Zach Atwell</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Revised (Reclassified as a Regulation)</td><td style='text-align: center; word-wrap: break-word;'>July 21, 2025</td><td style='text-align: center; word-wrap: break-word;'>Zach Atwell</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Revised</td><td style='text-align: center; word-wrap: break-word;'>March 2026</td><td style='text-align: center; word-wrap: break-word;'>Human Resources</td></tr></table>