If the request is denied, HR shall provide a reason for the denial. If a request is approved, HR shall provide the date the employee may begin drawing leave from the SLP and, if the employee entered leave without pay, whether the approved shared leave may be substituted retroactively to cover the period of leave without pay.

Confidentiality

Any medical information provided due to shared leave requests will remain confidential and will only be shared on a strict need-to-know basis solely related to administration of the SLP program.

Termination of SLP Membership

An employee may withdraw from the SLP at any time by sending a written request to HR. Any leave the employee contributed to the SLP prior to withdrawal shall be forfeited.

REFERENCES AND RELATED MATERIALS:

  • FMLA Policy
  • Sick Leave Regulation
  • Health Insurance Portability and Accountability Act (HIPAA)
  • Genetic Information Discrimination Act (GINA)

CONTACTS:

SubjectOfficeTelephoneE-mail
Regulation questionsHuman Resources(502) 597-6667Human.Resources@kysu.edu

HISTORY:

Revision TypeDate of Issuance/RevisionDrafter(s)/Editor(s)
Issued (New Policy) (HR Policy Manual)March 2013Unknown
RevisedAugust 9, 2024Zach Atwell
Revised (Reclassified as a Regulation)July 21, 2025Zach Atwell
RevisedOctober 7, 2025Kendra Herve