Drawing from the SLP

Reasons for denying access to the SLP include: elective medical procedures, illnesses and injuries that do not require medical treatment, and minor illnesses and injuries that are almost always temporary. This list is not exhaustive.

Requests for drawing from the SLP must be made using the SLP request form and must be accompanied by a written statement from a licensed medical practitioner that provides the start date of the condition, a description of the illness or injury, a prognosis and the date the employee may be able to return to work. HR personnel will review prior sick and vacation leave usage when making the decision on whether to grant use of the SLP.

An employee who is allowed to draw from the SLP will not be required to pay back that sick leave to the bank unless it is determined that he or she misrepresented his or her medical condition or falsified information on the SLP request form. Any unused award of sick leave will be returned to the SLP at the end of an employee's leave.

The salary level of an SLP donor or recipient will not be a factor in determining whether to approve use of the SLP. The intent of the SLP is to provide an affected employee paid leave at his or her regular rate of pay. An employee receiving sick leave from the SLP will continue to be paid from his or her budgeted account.

Other Considerations

• Prior to using the SLP, an employee must exhaust any and all of the following benefits, if available and appropriate:
• Accrued sick leave
• Accrued vacation leave
• Share sick leave benefits are not available to KSU employees who:
• Are currently receiving long-term disability payments;
• Are currently receiving Social Security disability payments; or
• Are currently receiving Workers' Compensation disability payments
• Participation in the program is voluntary and does not guarantee approval
• Employees may not request the names of recipients or the amount of time utilized by recipients.
• KSU may exercise flexibility in administering this regulation in rare and exceptional circumstances.

Approval Process

SLP requests will be reviewed by HR on a first-come, first-served basis. The leave recipient will be notified of HR's decision within ten (10) business days of submission of a completed request.