APPLIES TO: Faculty Staff

ADMINISTRATIVE AUTHORITY: Office of Human Resources

APPROVED BY: President Koffi C. Akakpo (Interim Approval)

EFFECTIVE DATE: October 7, 2025

NEXT REVIEW DATE: Six Months from Approval if Not Renewed or Made Permanent REGULATION STATEMENT:

Kentucky State University (KSU) has established a shared sick leave pool (SLP) to provide a source of additional paid sick leave for employees who have exhausted all available sick and vacation leave as a result of a catastrophic illness or injury. SLP benefits are made available through voluntary donations of sick leave hours from current employees.

An eligible faculty or staff member may request shared sick leave only for an extreme or life-threatening illness or injury that may require leave without pay. The standard for qualifying as an extreme or life-threatening illness or injury is based on the criteria established under the Family and Medical Leave Act (FMLA), including, but not limited to, overnight hospital care and its resulting incapacity or subsequent treatment, chronic conditions requiring medical treatment, or permanent long-term conditions requiring medical treatment.

Shared leave, in and of itself, does not provide job-protected leave. Shared leave serves only to assist employees in maintaining paid leave status during an absence due to an extreme or life-threatening medical condition.