Director of Athletics: The University officer responsible for oversight, distribution, and enforcement of the Handbook.

Faculty Athletics Representative (FAR): University faculty member designated to ensure academic integrity and compliance between athletics and academics.

NCAA: The National Collegiate Athletic Association, the national governing body for intercollegiate athletics.

SIAC: The Southern Intercollegiate Athletic Conference, the athletic conference in which Kentucky State University participates.

Student-Athlete Advisory Committee (SAAC): A representative body of student-athletes providing input on athletic and academic issues and assisting in Handbook review and updates.

PROCESS:

1. Drafting and Review

  • The Office of the Director of Athletics drafts and updates the Handbook annually, incorporating input from coaches, compliance staff, the Faculty Athletics Representative, and SAAC.
  • The draft is reviewed by the Athletics Committee for alignment with University policies and NCAA/SIAC regulations.

2. Approval

  • The Director of Athletics submits the revised Handbook to the President for interim approval.
  • The President forwards the Handbook to the Board of Regents for formal approval.

3. Distribution

  • Once approved, the Handbook is distributed electronically and in print to all student-athletes, coaches, and athletics staff.
  • Receipt of the Handbook must be acknowledged by each student-athlete and coach prior to participation in athletic activities.

4. Implementation

  • The Handbook becomes effective immediately upon approval and governs all athletic conduct, eligibility, and participation standards.
  • Coaches and compliance officers are responsible for monitoring adherence.

5. Amendments and Review

  • The Handbook is reviewed annually prior to the start of the academic year.
  • Amendments may be proposed by the Director of Athletics, FAR, or SAAC to ensure compliance with updated NCAA/SIAC rules or University policies.
  • Any significant amendments require re-approval by the President and Board of Regents.