MEMORANDUM
400 E. Main Street Frankfort, KY 40601 WWW.KYSU.EDU
DATE: April 14, 2020
TO: Faculty and Staff
FROM: KSU Purchasing and Accounting Departments
SUBJECT: Fiscal Year 2019-20 Closing Schedule
The state fiscal year runs July 1- June 30. To properly report the University’s financial position at June 30th, all finance and accounting transactions must be recorded in the appropriate fiscal year.
The process of closing the accounting books for fiscal year closing June 30, 2020 has begun. Key closing dates and important deadlines are outlined below. If you have questions or need further information, please contact Purchasing or Accounting for clarification.
Thank you for your assistance in this process!
DeadlineAction Item
Now - June 15, 2020Review expenditures, open encumbrances, etc. and communicate with appropriate Accounting or Purchasing staff on any changes/updates needed
April 29, 2020Last day to submit budget changes for FY2020
May 1, 2020Last day to submit purchase requisitions for FY2020
All airline reservations must be booked in Concur to be charged against FY20 budgets.
May 29, 2020All grant and contract RFBE's for FY20 must be submitted to Grant Accounting
Last day to request cash advance
WWW.KYSU.EDU
Kentucky State University is an equal educational and employment opportunity/affirmative action institution.