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To: Board of Regents Finance and Business Committee Date: April 24, 2009

From: Alice B. Johnson Vice President for Finance and Business Affairs

Subject: Business Operations Update

Reason for Consideration: Informational Item Enclosures: Yes

Background:

Business Operations is currently gearing up for our fiscal year-end close. Along with the financial data presented in this report, the following represent the status of some of our projects.

The employee self-service portal was utilized heavily by all employees during the month of March 2009 to facilitate KSU's – Business Operations first Payroll Audit. Our collaborating with the Human Resource Department and Internal Audit Department has proven to be very beneficial in reaching employees. Faculty and staff were required to verify the accuracy of information in our database, provide valid identification, acknowledge several policies and procedures, and complete the annual conflict of interest disclosure.

Due to our payroll audit and interim internal controls testing we have moved the start of the automated leave request to April 30, 2009. We've begun our review of accrual hours and will start training employees on the system. Employees will request leave time off utilizing an automated leave request system through ADP electronic time and attendance. The ETime system adds automation that will track employee leave time and ensure adherence to university policy.

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