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To: Board of Regents Finance and Business Committee Date: January 23, 2009

From: Alice B. Johnson Vice President for Finance and Business Affairs

Subject: Business Operations Update

Reason for Consideration: Informational Item Enclosures: Yes

Background:

Business Operations has added many new initiatives to improve efficiency and to increase the effectiveness of our services.

An automated time and attendance system has been implemented with the first phase of the project including Facility Services and University Police. The two departments were selected due to the uniqueness of employee scheduling and operations. The first phase was successful utilizing electronic time clocks. The system will be rolled out to all staff employees with full implementation by the end of the third quarter of fiscal year 2009.

The new feature offers the following benefits: reduction of cost, improvement of information management, automation, and integration with ADP Payroll.

A secured employee self-service portal enabling employees to receive electronic pay statements, W2, employee demographics, and other electronic features has been implemented during the second quarter of fiscal year 2009. The portal provides efficiencies by allowing employees to manage their personal information online with seamless updates into the ADP system.

Starting January 31, 2009 employees will request leave time off utilizing an automated leave request system through ADP electronic time and attendance. The ETime system adds automation that will track employee leave time and ensure adherence to university policy.

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